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- Click here to read Vanderbilt-Corwith Fire Board Minutes
VILLAGE OF VANDERBILT COUNCIL REGULAR MEETING DECEMBER 5, 2011
The Vanderbilt Village Council held its regular monthly meeting on 20ll, at the Village Hall. President Posgate called the meeting to order at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance.
Members present: E. Posgate, T. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall. Others present: S. Hawn, Treasurer; E. Haus, Clerk, Commissioner Liss, D. Whitman, H. Ward, T. Serino.
MOTION: by Bush, support by Musall, to approve the minutes of the November 7th meeting as presented. All in favor.
During public comments Mr. Serino asked what the DDA was to be doing now that it has been formed. He was advised that the DDA was formed primarily for grant purposes at this time.
Commissioner Liss reported that the County Commissioners held a truth in taxation hearing and that a copy of their budget was available. He also reported that only two of the three new buses received were usable.
President Posgate thanked Herman Hawn and the Planning Commission for the new message board on the front of the building. He also reported on his meeting with the Bay Mills Indian Community who have had a change in leadership. Both the new Chairman and the Council are in favor of a casino in Vanderbilt, and advised that the building was boarded up for security purposes and to save on expense. In regard to the money earned by governments, it is in escrow and cannot be distributed until court activities are settled. While BayMills has acquired property in both Port Huron and Flint, Vanderbilt is still the location of first choice. There will probably be no other activity until after the court hearing in October.
Office Manager gave her report most of which concerned zoning issues. She has requested assistance from the Village Attorney in enforcement of Ordinance 20ll-4.
Street Administrator reported on work being done on shed and salt/sand area. He also had checked on cost of fencing and found Home Depot at $24.00 per section 6’ x8’ most competitive. He also noted that the front of the building should have a sign so that visitors knew it was the village hall not just the garage. He has purchased flags as needed.
Code Enforcement noted E Mail received regarding dead tree on Randolph which is believed by neighbor to be a danger to his apartment.
Parks and Rec reported all mulch is installed. Also stated he wished to have two porta johns instead of one….one at Memorial Park and the unit in the children’s park moved near the village hall and the trail for snowmobilers. Advised Council of possible equipment needs for next budget year.
Planning Commission reported the blue spruce was planted and that plans for the December l5th Tree Lighting /Carol Sing/ Refreshments at Corwith Township Hall were complete. Event time 6 p.m. Commission has sent additional information to village attorney to be included in Medical Marijuana Ordinance.
School Liaison reported on discussion with teacher at VAS who would be working with students on Sturgeon Valley Sign. Teacher made some suggestions, will get price, and requested any other projects the Council might have.
Fire Board reported scheduled meeting on December 12th. Have received funds from Consumers.
Treasurer’s Report: General Fund $37,090.8l; Major Street Fund $141,l72.27; Local Street Fund $57,283.90; Equipment Fund $253, 444.75; ACH $50.00. Total revenue for all funds for November $l4,4l9.0l. Discussion on maturing CD’s.
MOTION: by Posgate, support by Bush to roll over CD’s. All in Favor.
MOTION: To rescind previous motion. Posgate/Bush. All in favor.
MOTION: by Bush, support by Boone to check rates at Onaway Credit Union and to use the best rate obtained from Credit Union or Banks for renewal of CDs.
Two applications for vacancies on Planning were read : Harley Ward and Donna Thompson. President recommended appointment of both individuals to the commission.
MOTION: by Bush, support by Kenny to appoint Harley Ward to fill the student vacancy on the Planning Commission. All in Favor.
MOTION: by Kenny, support by Heintz to appoint Donna Thompson to fill vacancy on
The Planning Commission. All in Favor.
MOTION: by Kenny, support by Heintz to adopt 20l2 Holiday Schedule as presented (same as Otsego County.) All in Favor.
MOTION: by Posgate, support by Musall to accept due tos as presented. All in Favor.
MOTION: by Bush, support by Posgate for Major Street to Pay General Fund $300.40, and for Local Street to pay General Fund $3l55.42 for November Labor due. All in Favor.
MOTION: by Bush, support by Posgate to record figures presented for Equipment Rental to be recorded in the general ledgers for payment at the end of the third quarter.
All in favor.
MOTION: by Boone, support by Hawley to pay bills in the amount of $12, 040.ll for November. All in favor.
MOTION: by Hawley, support by Boone to adjourn. All in favor. Meeting adjourned at
7:55 p.m.
Elizabeth M Haus
Clerk/Office Manager
Unapproved minutes as of l2/l9/ll
VILLAGE OF VANDERBILT COUNCIL REGULAR MEETING NOVEMBER 7, 2011
The Vanderbilt Village Council held its regular monthly meeting on November 7, 20ll, at the Village Hall. President Posgate called the meeting to order at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance.
Members present: E. Posgate, T. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall. Others present: S. Hawn, Treasurer; E. Haus, Clerk, Commissioner Liss, D. Whitman, J. Burt, T. Serino, H. Hawn.
There were no public comments.
Commissioner Liss reported that the Animal Control Building was nearing completion ahead of schedule. He also stated that there is a new sidewalk for the handicap entrance at the County Building. The county dashboard is ready for viewing on the county website. The Commission is also considering a small park for the DNR property. Saturday recycling may be aided financially by the OWLS.
President Posgate read an Email from MEDC regarding the D.I.G. grant application. It advised that no funds were available at this time for the projects submitted in October. Applications will be reviewed and held until later.
Clerk reported on attendance at Asset Management seminar which covered preservation of roads and various methods of repairing them. She also noted communication from MML included in council packets regarding a training seminar. Clerk’s report also noted negative comments received regarding green cloth screen around salt yard. It will be removed this fall, and discussion on replacement next spring.
Street Administrator advised he needed to order salt and sand and also needed to have one tree removed from right of way.
MOTION: by Bush, support by Musall to allow $l30.00 for 20 yards of sand, and up to $200.00 for 30 yards of salt. All in Favor.
MOTION: by Bush, support by Musall to have tree removed on Main for $600.00.
Code Enforcement stated Main Street property has much trash and he will need a dumpster and the work crew to clean . It will be done in the spring.
Parks and Rec reported mulching flower beds. Still needs at least fourteen bags of mulch.
MOTION: by Hawley, support by Kenny to allow up to $l00.00 for additional mulch. All in Favor.
Use of chipper was discussed for next season.
Planning Commission is working on medical marijuana ordinance and have submitted information to the village attorney. They are also supporting a joint “Christmas in the Park” with tree lighting, music, participation by the school children, and refreshments.
Fire Board will meet every two months from now on, except for special meetings needed. Meetings will be held on the second Monday as always. Report on calls and runs given.
Treasurer’s report gave the following balances: General Fund $36,5l5.99; Local Street Fund $56,565.93; Major Street $l47,247.02; Equipment Fund $254,268.l0 for a total of $494,647.04. Total CD’S $8l,l20.l3.
MOTION: by Bush support by Hawley to accept report as given. All in Favor in Favor.l
Sturgeon Valley sign to be discussed next month.
Because of some confusion on the handling of the DDA motion at he October meeting, it must be properly enacted tonight.
MOTION: by Boone, support by Bush to enact Ordinance No. 3 of 20ll, an Ordinance to create the Village of Vanderbilt Downtown Development Authority.
AYES: Boone, Bush, Musall, Posgate, Kenny, Hawley, Heintz.
Nays: None. Motion carried.
MOTION: by Bush, support by Heintz, that the Vanderbilt Planning Commission serve as the Vanderbilt DDA until such time as others are available, and as allowed by State Law for entities having less than 5,000 residents.
AYES: Bush, Heintz, Posgate, Hawley, Kenny, Boone, Musall.
NAYS: None. Motion carried.
Letters of application to serve on the Vanderbilt Planning Commission were received from Billye Thatcher and John Deming. President Posgate appointed Mr. Deming a village resident to the commission. Mrs. Thatcher had requested that her application be held on file should an opening for a township resident be available.
MOTION: by Heintz, support by Musall that John Deming be appointed to the Vanderbilt Planning Commission for a two year term as suggested by the President. All in favor.
Due to’s were presented: labor owed by Major Street $705.94; Local Street $946.28.
Rental Equipment owed by Major to Equipment Fund $2,729.l5; Local $4,007.84; Parks $52.94; DPW $l,596.53.
MOTION: by Musall, support by Posgate to accept the figures presented for October and to have them recorded in the general ledger. All I Favor.
MOTION: by Hawley, support by Posgate for labor figures for Local and Major Streets be paid to the general fund as of this meeting. All in Favor.
MOTION: by Posgate, support by Musall to accept the figures as presented for October equipment rental and have them recorded in the general ledger for payment at the end of the quarter.
All in Favor. Motion carried.
Motion by Musall, support by Kenny to pay up to $150 for new flags for office and outside. All in Favor, motion carried.
Motion by Hawley, support by Bush to pay the bills in the amount of $19,526.53
All in Favor, Motion carried.
There being no further business, meeting adjourned by President Posgate at 7:52 p.m.
Elizabeth M. Haus
Village Clerk
VILLAGE COUNCIL MINUTES PUBLIC HEARING OCTOBER 3, 2011
The Public Hearing meeting was called to order by President Posgate at 6:30 p.m.
ROLL CALL: Boone, Bush, Hawley, Heintz, Kenny, Musall, Posgate
Guests Present: H. Hawn, W. Pederson, S. Boyd, T. Serino, D. Whitman, Treasurer E. Haus, and Clerk S. Hawn
Posgate read proposed ordinances: An Ordinance to amend the Village of Vanderbilt Zoning Ordinance concerning Zoning Permits and Zoning Permit Procedures.
Amendment of Section 3.2 Zoning Permits-An Ordinance to amend the Village of Vanderbilt Zoning Ordinance to Recognize the Village’s Legal Duty to make reasonable accommodations under the Federal American’s with Disabilities Act.
Section 1 Amendment of Section 3.2 Article: Village of Vanderbilt amended to add a new Section 6.6.
PUBLIC COMMENTS: Sandra Boyd asked: A resident in a wheel chair who needs a ramp, would a permit be issued even though there could be a set back problem. Haus added Ordinance 2008-2 wouldn’t allow a disabled person to have the ramp needed, this new Ordinance will override. The Zoning Administrator can require from the attending physician a statement regarding the disability. Temporary Permits will be listed as such.
Wilma Pederson asked: if the permit issued for the disabled person died could the permit be extended for another family member needing the ramp. Haus replied the request would have to be in writing and given to the Zoning Administrator and noted the disability condition being permanent or temporary. Haus added this Ordinance is to guarantee the quality of life for those who are disabled for their special needs.
Section 3.2 and Section 3.4 in (2008-2 original) conflicted. The Zoning Administrator in some cases couldn’t be defended in court due to the requirement in each section being different for zoning permit. Ordinance No. 4 0f 2011 will repeal one section and enlarges 3.2 to explain exactly when a zoning permit is required. It also stresses more than ordinance 2008-2 time limit with extensions possible. Ordinance 1972 and 2008-2 didn’t make it clear what has to be on the application. A drawing must be measured in ft. and inches accurate. The location must be on the drawing and lot lines and set backs must be correct. New also proof of ownership of the property will be checked with a tax bill, land contract or other clarification. No other questions from the guests or board a Motion to close the Public Hearing MOTION: by Hawley support by Posgate to close the public hearing 6:45p.m.
- Click here to read Vanderbilt-Corwith Fire Board Minutes
VILLAGE COUNCIL MINUTES REGULAR MEETING OCTOBER 3, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lords Prayer followed by the Pledge of Allegiance.
Members Present : Boone, Bush, Hawley, Heintz, Kenny, Musall, and Posgate.
Guest Present: H. Hawn, W. Pederson, S. Boyd, T. Serino, D. Whitman, Treasure, E. Haus and Clerk S. Hawn.
Motion: by Bush, support by Hawley to approve the regular meeting minutes 9/12/11 as written.
All Oath of Office Elected Officials were given by Clerk S. Hawn -President E. Posgate-Trustees: Hawley, Kenny, Heintz, Boone
Appointments were given by President Posgate and Oaths of Office were given by Clerk S. Hawn to the following: Code Enforcement Officer Mike Kenny-
Parks & Rec-Charles Hawley- School Liaison- Ray Musall- Planning Commission Liaison
Thomas Heintz- Pro Tem- Christina Boone, Street Administrator- Ron Bush
Zoning Admin. E. Haus. Fire Board- Clayton Boone will take the Oath at the Fire Board Meeting. The positions of Clerk and Treasurer were exchanged and approved by council. The current Treasure and Clerk Oath of Office were given to S. Hawn by President Posgate for the Treasure position and E. Haus was given the Oath for Village Clerk by President Posgate.
The suggestion to replace the flag in the village hall will be taken care of.
OFFICE MANAGERS REPORT: Haus received one permit for the month. The address change for the village was discussed. The tax payers were complaining when paying their
taxes of the problems this was causing. The problem to begin address changes were: no numbers on houses, and odd and even numbers, (which haven’t been touched.)
The Village Sign estimate received to be redone was discussed. Musall asked what the council thought about asking the school if the wood class would be interested to do a sign for the village. Council board agreed to have Musall to check on this.
Haus will attend a seminar for street funds Oct 19, 2011.
STREET ADMINISTRATOR: Bush received a bid from APM for over band crack sealing. West Main Street approx. 1/10 of a mile Project cost -$1,500.00 –East Main Street-Approx.1/10 of a mile Project cost $1,500.00- Old 27 South city limits to
I 75 Bridge Project cost $6,250.00 Total Cost $9,250.00
New BP credit card received DPW worker will pull and store the fuel tank due to non usage.
MOTION: by Bush support by Hawley to have APM to do the sealing of the cracks on Main Streets for maintenance and prevention at the amount of $9, 250.00
ROLL CALL: YES: Bush, Hawley Boone, Heintz, Kenny, Musall, and Posgate. Motion Carried.
CODE ENFORCEMENT REPORT: Haus informed Kenny of property at 768/756 E. Main that needed the next step procedure done.
Musall suggested a card of thank-you for service be sent to McMillion.
MOTION: by Kenny support by Boone to employ two workers from the county at $20.00 a day to clean up 756 E. Main All in Favor
PLANNING COMMISSION REPORT: Heintz reported at the last meeting of the P.C. a representative from Wade Trim attended the meeting to present a proposal for funding and grant writing. The P.C. will keep this in mind when the time comes for architect engineer.
FIRE BOARD REPORT: EMS report given, CPR additional training no cost.
TREASURER REPORT: MOTION: by Hawley support by Kenny to accept the treasure’s report as written. All in Favor
UNFINISHED BUSINESS: The alley closing was discussed. Decision to continue with the closing procedure which will require much research for a Public Hearing. Posgate would like a report on how this project is doing within 3 months.
MOTION: by Bush support by Musall to have the Clerk proceed to work on closing the Alleys. ROLL CALL: YES: Bush, Musall, Boone, Hawley, Heintz, Kenny, and Posgate. Motion Carried
MOTION: by Bush support by Heintz to accept Ordinance 4, of 2011 as written
ROLL CALL: YES: Bush, Heintz, Boone, Hawley, Kenny, Musall, Posgate
MOTION: by Bush support by Boone to accept Ordinance 5 of 2011 as written
ROLL CALL: YES: Bush, Boone Hawley, Heintz, Kenny, Musall, Posgate\
MOTION: by Bush support by Kenny to accept and record these figures for the month of September in the General Ledger All in Favor
MOTION: by Boone support by Musall that Major Street pays the General Fund for September -$510.68-Local Street pays the General Fund $390.52 All in Favor
MOTION: by Bush support by Boone to pay Equipment Fund- $2,500.00 from Major/Local/General Funds for Equipment Rental All in Favor
MOTION: by Bush support by Musall to pay $8,523.00 from the General Fund to Local Street -for 1 Mill Allocation All in Favor
PAYMENT OF BILLS: MOTION: by Bush support by Heintz to pay the bills $6,169.84 All in Favor
MOTION: by Posgate support by All to adjourn 8:25 P.M
Minutes unapproved as of October 2011
Village Clerk-Shirley Hawn
Next Meeting: November 7, 2011
- Click here to read Vanderbilt-Corwith Fire Board Minutes
VILLAGE COUNCIL MINUTES REGULAR MEETING SEPTEMBER 12, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lords Prayer followed by the Pledge of Allegiance.
Members Present: Boone, Bush, McMillion, Munson, Musall, and Posgate.
Guest Present: H. Hawn, J. Ratcliffe, T. Serino, D. Whitman, Treasure, E. Haus and Clerk S. Hawn.
Motion: by Bush, support by Musall to approve the regular meeting minutes 8/1/2011 as written. All in Favor
PUBLIC COMMENTS: None at this time.
COMMISSIONERS REPORT: None
PRESIDENT’S REPORT: Posgate reported the payment budgeted for the Fire Board would be $700.00 for this month with future budgeted payments as needed.
COMMUNICATIONS: None at this time.
OFFICE MANAGER/ZONING: E. Haus presented Office Manager Report for board to read.
STREET ADMINISTRATOR: Bush reported on the I-75 overpass being closed to
re-surface and replace the guard rails with no cost to the village.
DPW worker and Street Administrator will attend a safety mtg.
Act 51 reports will have to be done on computer only.
The tree bid removal approved from last meeting went over $400.00.
DPW worker will remove all the salt in the bin and repack.
The white shed boards need to be replaced. Munson mentioned the pole on Main Street needing to be taken out. Bush will contact Consumers / Frontier again on this.
Village Chipper is working and should be used per board.
CODE ENFORCEMENT REPORT: Ed Inabinet request for help on the bad tree on adjacent property. McMillion will contact him concerning this.
PARKS & REC: Musall stated since the Oct. Festival has been cancelled the Porta- John in Memorial Park could be closed. The board felt wait till Nov. All in Favor of this.
Suggestion to move the Porta-John at the Kids Park to the village trails for snowmobiles.
PLANNING COMMISSION REPORT: Munson presented to the council recommendations for considerations the following: Another round of the Downtown Infrastructure Grant Funding MEDC will be available with the use of borrowing from the Equipment Fund $200,000.00 for match money to continue. Ratcliffe stated the application deadline is Oct 21, 2011.
MOTION: by Bush support by Munson to approve $200,000.00 (as a loan) from the Equipment Fund for match money for the downtown development CDBG grant to continue. ROLL CALL: YES: Bush, Munson, Boone, McMillion, Musall, and Posgate.
MOTION CARRIED.
Horseshoes pits to be installed at Custer Park next to the basketball court would be the considered location preferred from the planning commission. The Council all seemed to agree on Custer Park.
Ordinance amending the village zoning ordinance for reasonable accommodations for those with disabilities for health and safety reasons for a temporary permit.
Planning Commission requests additional time needed to extend the medical marijuana moratorium to study the proposed ordinance per Resolution.
MOTION: by Munson support by Boone to extend the Medical Marijuana Moratorium additional 120 days ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall, Posgate. MOTION CARRIED
MOTION: by Munson support by Musall to hold a Public Hearing Oct. 3, 2011 at 6:30 p.m. to amend the village zoning ordinance for temporary permit and update zoning permits and procedures. All in Favor
FIRE BOARD REPORT: EMS report given, 2 people going to MFR class.
CLERKS REPORT: Clerk reminded everyone of the election tomorrow and good luck to candidates running.
TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasure’s report as written. All in Favor
OLD BUSINESS: Discuss & Complete Action on formation of DDA & Ordinance
MOTION: by Munson support by Boone to allow the planning board to also act as the Downtown Development Authority ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall , Posgate
MOTION: by Munson support by Boone to rescind the previous motion to allow the planning commission to act as the DDA. All in Favor
MOTION: by Munson support by Boone to adopt the resolution for the DDA
ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall, and Posgate.
NEW BUSINESS: Discussion on Sturgeon Valley Sign- Board decided to wait on this proposed repaint of signs on Main St. and I-75 overpass. Suggest Joe -Signs proposed bid to come to meeting to present his painting of signs and cost.
MOTION: by Munson support by Bush to accept the due to’s as presented and record in the General Ledger All in Favor
MOTION: by Munson support by Musall for Major Street to pay General Fund $1,772.36 for July & August 2011- Local Street pay the General Fund $450.60 for July and August 2011 All in Favor
Street Administrator stated that Act 51 isn’t allowed to pay for trees cut down in the alleys using Street Funds. Therefore the additional cost will be paid by the General Fund.
MOTION: by Bush support by Posgate to pay $ 875.00 from General Fund for additional cost of alley trees removal.
Alleys in the village have never been certified for Act 51 payment.
Discussion on closing of the Alley’s will be on next months agenda per Bush/Posgate
Public Hearing is first-Court next-Attorney Fee.
PAYMENT OF BILLS: MOTION: by Boone support by McMillion to pay the bills $20,099.18 All in Favor
MOTION: by Bush support by McMillion to adjourn 8:30 P.M
Minutes unapproved as of September 22, 2011
Village Clerk-Shirley Hawn
Next Meeting: October 3, 2011 @ 6:30 p.m.
- Click here to read Vanderbilt-Corwith Fire Board Minutes
VILLAGE COUNCIL MINUTES REGULAR MEETING AUGUST 1, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lords Prayer followed by the Pledge of Allegiance.
Members Present: Bush, McMillion, Munson, Musall, and Posgate.
Members Absent: Boone, Treasurer E. Haus excused.
Guest: J. Sweeney, H. Hawn, J. Parker, P. Liss, P. Leveron, D. Whitman, T. Serino.
Motion: by Munson support by Bush to approve the regular meeting minutes 7/12/2011 as written. All in Favor
PUBLIC COMMENTS: Question asked by guest; in case of a government shut down does Vanderbilt have emergency plan. President Posgate responded the Village would go along with the emergency plan Gaylord has. Commissioner Paul Liss stated the county plan for emergency service 911-water shelter-food is in place. More information can be found contacting emergency services management in Gaylord. Local Governments nor police dept. wouldn’t shut down.
O.H.T. News asked for the Elk Guide support of $150.00 from the council. Council member Musall asked about adding a calendar of events to the Elk Guide.
MOTION: by Bush support by Musall to support the Elk Guide $150.00. All in Favor
COMMUNICATIONS: Benishek sent cards for 3 different people to contact in different offices for questions or suggestions.
COMMISSIONERS REPORT: P. Liss reported the air show was a success. Animal shelter going well they are about 4 weeks ahead of schedule. Liss reported on the overcrowding of the shelter with 15 dogs-30 cats. People are turning in their own pets due to they can’t afford to feed them. Liss attended the Habitant for Humanity in Vanderbilt. This is the 19th home built. Liss reported on the recycle committee that wants to introduce recycle in different county with a charge of $20.00-$25.00 per house hold with 5 drop offs
The county wants to have each individual community, township, village, to enact this not county wide. Guest response was the State needs to get control, all containers need deposit
OFFICE MANAGER/ZONING: Report was read by President Posgate due to the absence of E. Haus.
STREET ADMINISTRATOR: Bush reported on the DPW worker painting the curbs.
Bids for trees $1,300.00. One tree on E. Main across from C. Heintz –Tree on Bill Welch property in an alley way threatening the house. These are $125.00 each. Tree on Donovan Street-Dick Ormsbee limbs fell before on roof. Cost $300.00 – 3 trees on H. Hawn property on E. Main threatening his barn need to be trimmed. Total $1,300.00
Question: if resident were to trim tree in alley who picks up branches. Smaller branches DPW worker will pick up.
MOTION; by Munson support by Musall to approve $1,300.00 for tree removal bid.
Roll Call: Yes: Munson, Musall, McMillion, Musall, Bush, and Posgate. Motion Carried.
CODE ENFORCEMENT REPORT: McMillion reported sending Joswiak a certified letter concerning maintenance of tree.
PARKS & REC.: Comment was made concerning the age allowed in the kid’s park. Some damage to toys due to usage of older persons has been done. Park’s Administrator R. Musall suggested if anyone sees destruction being done in the park, call police if talking to individuals doesn’t work.
PLANNING COMMISSION REPORT: Munson reported on Sec. 3.2 of Ordinance
2008-2 regarding Zoning Permits. The addition to add a provision to the Zoning Ordinance to allow temporary Zoning Permits for health and safety reasons such as handicap ramps on homes that the set backs aren’t correct, some residents need that ramp or safety feature to enter or exit their home safely.
The 120 Day Moratorium on Medical Marijuana needs to have an extension in order to complete the Ordinance.
CLERKS REPORT: Notice Ad in paper to register to vote this week last day August 15- Write-In candidates of intent forms are available turn in date Sept. 2 by 4:00p.m.
Public Accuracy Test Date August 24 @ 1:00p.m. Election September 13, 2011
Election Committee chosen- Chairman-Herman Hawn- Workers- Donna Thompson- Elizabeth Haus & Shirley Hawn Wages- Chairman $11.00 hr. Workers $10.00hr.
MOTION: by Bush support by Munson to approve the election workers chosen with the
Wage of $11.00 for Chairman & 10.00 for workers. All in Favor.
Treasurer Report: MOTION: by Bush support by Munson to accept the treasure’s report as written. All in Favor
UNFINISHED BUSINESS: Nepotism Policy Discussion: Bush commented the size of the Village it’s hard not to get related persons to serve in the community. This could cause qualified persons not able to serve on boards. This is for appointed workers only. In the future no one would be appointed if a relative held a position.
Discussion to remember to ABSTAIN when a motion is made when it benefits relatives involved in working for the village.
MOTION: by Bush support by Posgate no action taken on the Nepotism Policy keep on file All in Favor
NEW BUSINESS: Action on Recommendation of Employment Committee: Bush reported on the meeting of July 20, 2011 New Hire Health Ins.
Begin 2010 New Hire: 50% - 2011 58%- 2012 66%- 2013 74%- 2014 80%
Village will have no responsibility for spouse Insurance.
Discussion on Labor List was updated. Discussion on the Use of the Back Room Deposit Required.
MOTION by Bush support by Munson for a New Hire Employee the insurance cost will be paid on 50% the first year – to go to 80% on year 5
Roll Call: Yes: Bush, Munson, McMillion, Musall, Posgate Absent: Boone Motion Carried
MOTION: by Bush support by Munson to have a General Charge for clean up for the village back room $25.00 deposit to be returned if room is cleaned. All in Favor
MOTION: by Munson support by McMillion to accept these due to’s figures & record in the General Ledger for July All in Favor.
Request for Holy Redeemer Church Picnic to use the Memorial Park August 21st 11:30-4:00p.m. Council Approved
PAYMENT OF BILLS: MOTION: by Bush support by McMillion to pay the bills $6,426.17 All in Favor
MOTION: by Munson support by Bush to adjourn 8:05
Minutes unapproved as of August 8, 2011
Village Clerk-Shirley Hawn
Next Meeting September 12, 2011
VILLAGE COUNCIL MINUTES REGULAR MEETING JULY 12, 2011
The meeting was called to order by President Posgate at 7:12 p.m.
Invocation was by Pastor Bifoss followed by the Pledge of Allegiance.
Members Present: Boone, Bush, McMillion, Munson, Musall, and Posgate.
Motion: by Bush support by Posgate to approve the budget hearing and regular meeting minutes as written. All in Favor
ADDITION AND DELETIONS TO AGENDA:
Deletion- on action on Establishment of DDA
Addition- NEMCOG- New Business
PUBLIC COMMENTS: C. Heintz asked if the village chipper could be used to chip some larger brush. Bush will check on usage of the chipper. Heintz asked about the drain at the top of the hill E. of her house. Bush explained at this time there is no money to go farther than what has been done.
COMMISSIONERS REPORT: P. Liss reported the air show was a success with about 7,000 visitors. Cost of $60,000 for which the board broke even. The animal control building is progressing. Passports are being taken care of now at the administration office.
OFFICE MANAGER/ZONING: E. Haus passed out packet for board to read.
President Posgate replied to a request for the fire dept to do a control burn at a house in Vanderbilt. The fire department is unable to reply to this request due to the DEQ requirements. A letter will be sent to the individual on this denial from the clerk at the fire department.
STREET ADMINISTRATOR: Complaints of trees needing to be taken out on village property. Gravel is being spread out on Main & Local Streets. New mower was purchased. Bid from Clark for double yellow line Main St. $872.00 – Old 27 $2,984.00
No Arrows- Total Cost- $3,856.00
MOTION: by Bush support by McMillion to approve the bid from Clark for $3,856.00 to stripe the streets. All in Favor
CODE ENFORCEMENT REPORT: McMillion reported on grass letters sent- certified letters for no response will be the next step. The light at the Marijuana Business was discussed. Munson questioned the planning commission could add to the ordinance for light that is a nuisance. McMillion reported the house on Main St. at 768 is in bad need of grass mowing. The problem is who is responsible for this lot.
PARKS & REC: Musall reported that the Music in the Park and other usage of park was a good turn out with no problems with any clean up for the village. Musall had a request for some horse shoes in the park. Donations were suggested and work putting them in park at no cost to the village. There was discussion on residents need to request the park for picnic use from the village office. Musall suggested to pull the Porta -Pottie in August at the trail due to funding .
FIRE BOARD REPORT: Posgate reported on Fire Runs -Purchase of text books-August MFR Training for anyone. Amended fire ordinance for charges. Fire Department went to the air show and tree tops for 4th of July. Roster not full hard to get people
CLERKS REPORT: Ballots are ordered- precinct kit – absentee ballots available July 30 write in forms available- election workers appointed August 4 through Aug 23 Village Election September 13, 2011
President Posgate made the statement that Karen Matelski trustee position will be filled with the election.
Treasurer Report: MOTION: by Posgate support by Bush to pay the street fund labor balance Major- $ 541.72 - Local- $225.30 All in Favor
MOTION: by Munson support by Boone to accept the June due to’s figures as written for the General Ledger. All in Favor
Motion: by Bush support by Posgate to accept the treasure report with correction to be made. All in Favor
NEW BUSINESS: Bush complaint on speeding on Main Street. Letter should be sent to police department. Posgate will talk to McBride concerning the speeding.
Nepotism Policy & Resolution: The board will table this till next meeting giving the council time to read the draft from the attorney.
MOTION: by Bush support by Musall to table the Nepotism Policy & Resolution till next Month All in Favor
Motion: by Bush support by Munson to approve President Posgate to sign the Nemcog Mitigation Plan All in Favor
METRO ACT APPLICATION/AUTHORIZATION: MOTION: by Munson support by Bush to approve President Posgate to sign this application. All in Favor
PAYMENT OF BILLS: MOTION: by Munson support by Boone to pay the bills $13,555.41 All in Favor
MOTION: by Posgate support by Munson to adjourn 8:25 p.m.
Next Meeting August 1, 2011
Minutes unapproved as of August 1, 2011
Shirley Hawn-Village Clerk
VILLAGE OF VANDERBILT
BUDGET HEARING JUNE 6, 2011
The Vanderbilt Village Council held a budget hearing on June 6, 2011 at the Village Hall.
The hearing was opened at 6:30p.m. by President Posgate.
COUNCIL MEMBERS PRESENT: E. Posgate, C. Boone, R. Bush, P. McMillion,
B. Munson & R. Musall.
MEMBER ABSENT: K. Matelski
OTHERS PRESENT: C. Heintz, E. Haus, Treasurer. Clerk Hawn excused. D. Whitman and T. Serino arrived later.
Copies of the proposed budget were distributed to Council and audience. Change in listing of revenue to include a separate line item for 1 mill allocation was explained.
This amended budget was necessary since the original budget approved on March 28, 2011, included a revenue line item of $10,000.00 from the casino. The temporary injunction against the casino necessitated a new budget with removal of casino revenue. In addition a corrected amount for property taxes (lower) after Board of review was corrected.
Treasurer Haus reviewed every reduction or correction in the general fund budget. General Government class was lowered $2,675.00, Building was lowered $300.00, Parks & Rec was lowered $1,545.00, and DPW was lowered $1,308.00. After other corrections the total budget was $152,680.00 for general fund purposes. The change in the 1 mill allocation called for an amended budget for the Local Street Fund. Explanation of the two line item changes followed.
There were few comments from the Council. Munson noted that last year the Planning Commission had a budget of $7,000.00 but this year it was lower. He also questioned whether there could be line item adjustments later in the year if one area needed additional funds. Yes there could be. Parks & Rec was questioned regarding flowers planted Memorial weekend. Budget covered those plantings. Park plantings have been donated. Replacement of flowering crab trees vandalized in park is not covered.
C. Heintz questioned the 1 mill allocation figure of $8,523.00 in two locations. One is revenue, the other is expenditure.
MOTION: by Bush, Support by Munson to close budget hearing at 6:50p.m
All in Favor. Hearing Adjourned.
VILLAGE OF VANDERBILT
REGULAR COUNCIL MEETING MINUTES JUNE 6, 2011
The regular meeting of the Vanderbilt Village Council was called to order at 7p.m. on June 6, 2011 in the Village Hall by President Posgate. President led the invocation-Lord’s Prayer and followed with the Pledge of Allegiance.
COUNCIL MEMBERS PRESENT: Posgate, Boone Bush, McMillion, Munson, Musall.
MEMBER ABSENT: K. Matelski, Clerk Hawn was excused.
OTHERS PRESENT: S. Boyd, F. Gorny, C. Heintz, P. Liss, T. Serino, B. Teal , B.& R. Thatcher, and E. Haus, Treasurer
MOTION: by Munson, Support by Musall to approve the minutes of the meeting of
May 2, 2011. All in Favor.
One additional item added to public comments, which followed. C. Heintz thanked the Council for picking up the brush caused by the fallen tree on her mother’s property, even though she had been told it wouldn’t be picked up. The wood that had been stacked on village property has all been taken and removed.
Fred Gorny who represented the Corwith planning commission reminded everyone about the annual MUSIC IN THE PARK on July 9, 2011. He requested permission to use Memorial Park and the Pavilion on that date. He also said he hoped the Vanderbilt Planning Commission would cooperate with them as they did last year. He outlined the need for extra refuse barrels, Porta John stocked, and extra ice.
MOTION: by Bush Support by Musall to give permission for the use of Memorial Park and Pavilion on July 9, 2011 for MUSIC IN THE PARK. All in Favor
Special Presentation by Billye Thatcher, Barbara Teal, and C. Heintz followed.
Billye Thatcher described an Old Time Festival –the Pumpkin Festival which she and her core committee have been planning. Each trustee received a summary of the planned activities and a list of the committee members. Mrs. Thatcher requested use of Memorial Park and the Pavilion and other village owned property for a tractor show, children’s activities, and parking. This is to be a family oriented event. They would also like to have a parade on major roads and permission to decorate the streets. She was advised to begin to locate a source for insurance to cover the activities. Date tentatively early October.
MOTION: by Posgate Support by Bush to approve the use of the village facilities for the Pumpkin Festival. All in Favor
Barbara Teal requested use of the Memorial Park and pavilion July 25 to 29, 2011 for the Baptist Vacation Bible School. This will begin with a block party as it did last year. Days 2 through 5 would then be traditional VBS activities. Mrs. Teal also requested additional refuse barrels and a well stocked, clean Porta John. She then provided the Council with a certificate of insurance covering the activities. She also recapped a back to school activity to be held at the church August 20th for school children and their families.
MOTION: by Musall, Support by Boone to permit use of Memorial Park and Pavilion for VBS July 25-29 2011. All in Favor
C. Heintz is interested in starting a community garden on the Main Street property owned by the Village. Cost of the well which may be needed is beyond her budget; electricity to the property is also needed to test existing well. Discussion on size of lots on Main Street followed. Senior citizens, young families, would be encouraged to plant and care for a small section of the garden for their own needs, Boone stated that she supports the idea--- it’s a wonderful idea. Munson suggested attending the Planning Commission Meeting on June 20th with more information for possible help from the commission.
Jeff Ratcliffe of the OCEA again discussed the need for a Downtown Development Association. There will be another round of grants available in early fall, and the village should begin process to put itself in a better place to receive grant money. The Planning Commission could serve as the DDA at this time. Procedure to be followed was discussed. The OCEA will provide mailing labels (affected taxpayer list provided) will draft notices to be sent, work with T. Serino on advertising, and will do legal description of area to be considered as DDA district. Time constraints make July 12, 2011, as the date for a public hearing required by law. September 12, 2011 would then be date of enacting ordinance.
MOTION : by Posgate, Support by Munson to approve change of time and date of July meeting to July 12, 2011 at 6:30 p.m. to hold a public hearing on DDA, and September meeting to be changed to September 12, 2011 at 7p.m.. All in Favor
MOTION: by Posgate, Support by Munson to approve the Resolution of Intent to Establish a DDA in the Village of Vanderbilt.
ROLL CALL : Posgate-Yes; Munson-Yes; Boone-Yes; Bush-Yes; McMillion–Yes; Musall-Yes.
Commissioner Liss gave a brief summary of county meeting and activities. Board of Health has health insurance issues to deal with. Clerk’s Office no longer handles passport applications. Animal Control will have a ground breaking ceremony on June 7, 2011 for new facilities on Fairview. Council members received copies of County Directory.
President Posgate reported on a meeting he attended where Carl Levin spoke. They talked mostly about Otsego Lake, but Northern Michigan has received some money for projects.
Office Manager had provided a report and packet of related information. She advised that the employment committee should meet to review the employment handbook health insurance benefits as they apply to Gov. Snyder’s new guidelines for revenue sharing. Also advised Council that the county ordinance on Wind Turbine Generators does not apply in the village. WTG are zoning items and must have an amendment to Ordinance 2008-2 Zoning Ordinance covering WTG. There can be no WTG units in village until there is an ordinance covering them. Other items in packet included the Consumers lighting letter and other information from Michigan Municipal
Zoning Report: Four permits issued in May, 2 pending, 2 others applications taken out but not yet returned. Four old permits or cases still opened.
Street Administrator reported needing 12 yard of gravel at $18.00 per yard, tar for repair of cracks in roads at approximately $500.00 for 55 gallon drum; cold patch at $100.00, Hot Patch at $200,00. Would all come fro Local and Major Street Funds. Also requested $300.00 for self propelled lawn mower to be purchased by Equipment Fund.
MOTION: by Posgate, Support by Bush to approve the expenditures listed above at a cost of $1,300.00. All in Favor.
Mr. Bush also advised a price of $.20 per linear foot for painting stripes on Main and Old 27. No action taken. Discussion on bids for seal coating roads followed.
Code Enforcement: No Report. Waiting for complaint forms coming from zoning. Question was asked whether letters regarding grass cutting had been mailed.
No list to date.
Parks and Rec. reported that flowers were all planted in flower pots and park containers. Others for park donated, to be planted in the park along with clean up work in park. Musall will make sure that Porta Johns and barrels are in place for approved park activities.
School Liaison: No report.
Planning Commission: Grill installed at Memorial Park. Still working on Medical Marijuana information for village attorney. Heard detailed report on Pumpkin Festival and were impressed. Everything else has already been discussed.
Fire Board: No report.
Clerk Report: Nominating petitions are available and must be fully completed and back in the office by June 21 at 4 p.m.. Remember one form must be notarized.
Treasurer Report: Total of all 5 checking accounts $448,042.47 total of CD’s $ 81.120.13. Revenue Sharing down for May. The delinquent taxes for 2010 were received from County Treasurer.
MOTION: by Bush, Support by Munson to accept treasurer report as presented.
Consumers Energy Street lighting letter was the old business. One option offered was to continue as we are until the utility runs out of existing supplies. We can then ask for a representative to come and discuss cost of updating.
MOION: by Bush Support by Boone to continue with present lighting and to send in form indicating such. All in Favor.
New Business: MOTION: by Bush, Support by Munson to adopt proposed amended budget for General Fund $152, 680.00 and Local Street Fund $51,183.00. All in Favor.
Community Garden request postponed until information is available.
MOTION : by Munson, Support by Boone to authorize President Posgate and Clerk Hawn to sign form L4029 (Tax Millage for Equalization. 5 Ayes; 1 Abstention /Posgate
MOTION: by Munson, Support by Posgate to authorize Resolution on Collection of Delinquent Taxes (after 9/15) by the Otsego County Treasurer. All in Favor.
Council was advised of verbal resignation from Planning Commission by Bernie Matelski. Office had mailed two letters for his signature which were not returned.
MOTION: by Bush, Support by McMillion to accept verbal resignation of Mr. Matelski as per process outlined in letter #2. All in Favor.
MOTION: by Bush, Support by Posgate to accept letter of resignation as trustee received from Karen Matelski and to send a letter of thanks for service, All in Favor.
Due to reports as distributed were discussed.
MOTION: by Bush, Support by Posgate for Major Street Fund to pay General Fund $847.55 for Labor (April & May). All in Favor.
MOTION: by Munson, Support by Bush for Local Street Fund to pay General Fund $2,012.68 for April & May Labor. All in Favor.
MOTION: by Bush, Support by Posgate to accept figures and post to General Ledger.
All in Favor
All other Financial Reports (March, April, May) were supplied for Council. They required no action on the part of Council expect for them to study them.
MOTION; by Musall Support by Boone to pay bills in the amount of $11,182.18.
All in Favor.
Discussion on date for employment meeting. Friday June 17th at 4p.m.
Bush thanked Our Home Town News for pictures of American Legion.
MOTION: by Bush, Support by Munson to adjourn. All in Favor.
Meeting adjourned at 8:46p.m.
Elizabeth M. Haus
Secretary ProTem
VILLAGE OF VANDERBILT
REGULAR COUNCIL MEETING MINUTES MAY 2, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members present: Boone, Bush, McMillion, Munson, Musall, and Posgate
Absent: K. Matelski,
Others Present: Debbie Whitman, Tom Serino, Tom Heintz, Sandra Boyd, (Equalization-Denise Babbitt, and Bill Kerr) Ida Mary Smith (VAYSP) Various Visitors, Treasurer/ E. Haus Clerk S. Hawn
MOTION: by Bush, support by Musall to approve the minutes as written of 4/4/11
All in Favor Nays 0
ADDITIONS TO AGENDA: Ida Mary Smith (VAYSP) requested the use of the ball field and use of the back room for concession stand. Council all agreed to this request. All in Favor
No health permit required due to packaged items for sale.
House Numbering Equalization: Bill Kerr and Denise Babbitt were asked to attend the council meeting concerning the house numbering being done in the Village of Vanderbilt.
Posgate began with his house number of 8200 which is on the wrong side according to the new address system. Posgate stated GPS picks up his house where it is at 8200 what does 911 go by. Denise stated cities and villages are on opposite sides of county addressing. Kerr commented GPS uses 911 dispatches. Kerr also added the county would like all the numbering correct in the county. The village council with the zoning program has the authority to say yes or no to continue. Kerr added the council approved equalization to send letters to residents that need change. (May 3, 2010 minutes) The west side of the village hasn’t been done if the council doesn’t vote to continue what new problems will arise from this.
Council member Munson informed equalization that he received no letter of when the change would begin and he has had problems with his mail having three different addresses.
Denise had no answer for this, she asked Munson if he would contact her and she would work on this. Tom Heintz also has problems with his address change 8190 Cedar to718 Garfield. Kerr has talked to Grand Rapids Post Office and was informed that the turn around would take 180 days. The local post office could help with this until the 180 day turn around is done. Sandra Boyd has 32 notifications of address change that she has to send out. This is totally inconvenient and costly. It just doesn’t make a lot of sense that one side of Randolph Street needs changing and not the other.
MOTION: by Posgate support by Bush to approve equalization to finish the numbering address change on the West side of the Village to complete the project.
ROLL CALL: Yes: Posgate, Bush, Boone, McMillion, Munson, Nays: Musall,
Motion Carried 5-1 Absent: K. Matelski
Request from Bush for equalization to send a reminder letter to residents who need to change their address with a list of who needs changes such as ins. co., mortgage and etc. Kerr suggested residents send change of address also.
OFFICE MANAGER/ZONING REPORT: E. Haus asked about the consumer’s energy letter concerning street lighting. The council will read letter and discuss it at next months (June) meeting. The financials will be next month. MOTION: by Munson support by Bush to approve E. Haus to renew 2 CD Equipment & Major All In Favor
STREET ADMINISTRATOR REPORT: Bush received a letter concerning the cutting down of a tree on private property. A letter from Northern Energy that Johnson Oil has purchased the gas and diesel division and would appreciate serving the village needs. Musall suggested checking rates from other distributers. Discussion on using fuel tank or purchasing fuel at stations also lube purchases. Bush will check on these suggestions for next month’s meeting.
PARKS AND REC. Musall mentioned the garbage in the yards. Vanderbilt would be a lot better if everyone would watch the garbage in their own yard. Code Enforcement needs to be
informed and address this. Safety inspection was done in the kid’s park.
FIRE BOARD REPORT: Posgate signed SOG’s- budget report total $78,000,
Ins. bids will be looked into for better rates on liability.
SCHOOL LIAISON REPORT: Matelski being absent Posgate reminded voters to vote for ISD renewal and school board.
PLANNING COMMISSION REPORT: Munson reported discussion on zoning permits and election of officers was done, plans to install grill at Memorial Park purchased in March to be done before Memorial Day. Planning Commission Motion was made for distance on Medical Marijuana Business 1,500 feet from residential, parks, schools, churches, etc. to be submitted to attorney.
TREASURER REPORT: MOTION: by Munson support by Bush to accept the treasurer report as read. All in favor. NOTE: No revenue was received in the month of April for the General Fund The treasurer will pull out certain bills to be paid at the end of the month as to not overdraw the General Fund. The county payment for 2010 hasn’t been received.
NEW BUSINESS: Financial’s will be done in June
MOTION: by Munson support by Boone to pay the bills in the amount of $ 14,244.24
when available this includes prepaid bills. All in Favor
MOTION: by Munson support by Posgate to adjourn 8:45 p.m.
Next Meeting- June 6, 2011
Minutes unapproved as of May 10, 2011
Shirley Hawn- Village Clerk
VILLAGE OF VANDERBILT
REGULAR COUNCIL MEETING MINUTES APRIL 4, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation Rev. John Bifoss followed by the Pledge of Allegiance
Members present: Boone, Bush, Matelski, McMillion, Munson, Musall, and Posgate
Absent: Treasurer Elizabeth Haus
Others Present: Debbie Whitman, Paul Liss, Tom Serino, Cathy Heintz, Sandra Boyd,
John Bifoss, Jeff Parker, Various Visitors, Clerk/ S.Hawn.
MOTION: by Bush, support by Boone to approve the minutes as written of 3/28/11
McMillion stated an incorrect absent name on the Roll Call Vote.
MOTION: by Bush support by Matelski to amend the Motion made and correct the absent name on the Roll Call Vote All in Favor
Correction made Absent: Munson, McMillion for minutes of 3/28/11
PUBLIC COMMENTS: Susan Goodenough commented on letter sent to Council and left one at the office concerning the Ordinance and a problem that occurred at that meeting.
President Posgate will address this at New Business.
Sandra Boyd addressed the council concerning Randolph Street improvement of the streets by cutting down the road. Council Member Ron Bush (St. Administrator) stated the road would not be cut down but paved and curbed.
Jeff Parker (BMIC informed the council and guests on the Federal Judge shutting down the Bay Mills Casino March 29, 2011 with a temporary injunction. A notice of appeal has been filed following a brief in motion requesting a stay in the order to lift the injunction and let the Casino reopen. Parker commented on the 2% payments that have been discussed as of the date of closing for the local units of government the Vanderbilt share would be approximately $10,000.00. Parker added thanks for all the local support and stated “We are not done fighting”
COMMISSIONER’S REPORT: Paul Liss reported on the results of the census for village and townships in District 3- Vanderbilt down 4- 1/4% - Dover down 8-1/2 %- Corwith up
1- ¾ % District 3 is below the minimum amount of people.
PRESIDENT’S REPORT: Posgate will address in New Business
OFFICE MANAGER/ZONING REPORT: In absence of the treasurer Posgate reported a CD was cashed and $16,800.00 used to balance the budget. A $15,000 CD was opened.
STREET ADMINISTRATOR REPORT: Bush explained when streets are seal coated complaints received on stones in yard. The Village does have Right of Way if there is a problem of cutting let the Village know and it will be cut back to as far as the Village owns.
The truck is still at Zaremba for repair on blade. Village R.O.W Property on Grant Street has a tree that is over the house needs to be cut down. The Telephone Co. will be cutting down trees on the corner of Randolph on Main. Frontier will be cutting down 3 trees. Two trees on village R.O.W property E. Main South Side of R.O.W which is a safety concern should also be removed. Bush has bids for removal of the trees. The council suggested relooking at the situation after Frontier removes the 3 they marked. Council member Munson asked about using the street sweeper brush for the stones.
Bush will get with Stan and try the street sweeper brush.
MOTION: by Bush support by Munson for Goff’s Street Removal and Stump Grinder $300.00 to remove the tree over the house on Grant & Cedar. All in Favor Motion Carried.
CODE ENFORCEMENT: Mc Million passed out the Ordinance on the Wind Power Turbine from the county. The council will review this information for future discussion.
PARKS & REC. REPORT: Musall reported he donated four nets that have been put up. Musall requested the purchase of an 8’ picnic table for the park.
MOTION: by Boone support by Matelski to approve $1,000.00 to purchase a picnic table.
All in Favor Nays 0 Motion Carried.
FIRE BOARD REPORT: 12 runs reported- 6 no response. Ordinance for Fire and Emergency Services Charges Adopted.
SCHOOL LIAISON: Matelski reported on the May election the ISD will put up a special election renewal millage. The 3rd grade students will be going to Mackinaw Island.
Executive session was held.
PLANNING COMMISSION REPORT: Munson reported the discussion at the last meeting concerned an Medical Marijuana Ordinance. The Village attorney presented insight and options
The Attorney will continue to work with the Planning Commission on this. The approval to purchase a new larger grill for Custer Park. Questioned on grants: The DNRE has withdrawn the offer for the restrooms $50,000 but has offered some assistance in a preliminary design on how the Village would look. Discussion on grant writing Jeff Parker BMIC offered his help and contacts.
TREASURER REPORT: Given by Shirley Hawn/Clerk
MOTION: by Bush support by Matelski to accept the treasurer report as read. All in favor
NEW BUSINESS: MOTION: by Munson support by Bush to adopt Ordinance 3 of 2011
Repealing an ordinance of 9-96 ROLL CALL: YES: Munson, Bush, Boone, Matelski,
McMillion, Musall, Posgate Motion Carried
MOTION: by Matelski support by Musall to adopt a resolution of support the Liability Awareness Month All in Favor
DDA Discussion: Munson suggested the Planning Commission act as the DDA. After council discussion on members it was decided to come back to this later. Suggestion for the Village President to talk to different business people and talk to Joe Duff for information. Eight to twelve members are needed with feelings from the council new people have different ideas.
Texting/Addendum to Council Policy: MOTION: by Bush support by Musall to approve the addition to the council policy. Council member Munson commented on this addition stating due to his job, turning off his cell phone could be a problem for his job with severe consequences. Other members agreed this is possibly a concern for emergency calls.
MOTION: by Bush support by Musall to rescind the previous Motion made to read; specifically and requested replaced by allowed by the President. ROLL CALL: YES:
Bush, Musall, Boone, Matelski, McMillion, Munson Posgate, Motion Carried.
MOTION: by Matelski support by Munson to pay the bills in the amount of $6,979.92
All in Favor
MOTION: by Bush support by Munson to adjourn 8:00 p.m.
Next Meeting- MAY 2, 2011
Minutes unapproved as of April 11, 2011
Shirley Hawn- Village Clerk
VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES MARCH 7, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation –Rev. John Bifoss followed by the Pledge of Allegiance
Members Present: Boone, Matelski, McMillion, Musall, Posgate
Absent: Bush, Munson
Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Tom Heintz,
Lorie Brown, Darrell Slagel, Tammy E, Rev. John Bifoss, Jeff Ratcliffe, Treasurer Elizabeth Haus, Clerk/S.Hawn.
President Posgate: Explained this will be a budget workshop with the public hearing on settlement night March 28, 2011. Approved budget will be available to the public on settlement night. Proposed budget handouts are available at this meeting.
E. Haus Treasurer: Proposed budget explanation of money budgeted in the equipment fund for $15,000 to purchase a used Tar Pot. The Street Administrator has no price as of this date for this purchase. Money requested for used Tar Pot purchase must be approved by the council before purchase is made. Another project is the cutting down of a hill on Randolph (Main St. South) St. Administrator has no price for this as of this date. The routine maintenance contract service can be used for this project. St. Administrator has to check with Otsego County Road Commission. President Posgate stated all projects must be approved by council before being started.
Additions/Deletions to Agenda: Jeff Ratcliffe will update council on streetscape grant.
MOTION: by Boone support by Matelski to approve the regular meeting minute’s 2/7/11 as written All in Favor Nay 0 MOTION: by Matelski support by Musall to approve the special meeting minutes 3/1/11 as written. All in Favor Nay 0
PUBLIC COMMENTS: Visitors comments on tarring roads in the summer-stones are a problem also piling up of snow on property and plowing on Main St and Lincoln. Corner house residents Brown state, snow plowed plugs up drain and floods driveway when it melts. Snow piled on Elm Street property leaves stones when grass needs cutting. Posgate will check on these complaints.
JEFF RATCLIFFE: After being missed out by 5 points for the streetscape project Jeff went over items that the village fell short on. The pre-application submitted by the CDBG needs to be looked at. DDA (Downtown Development Authority) needs to be established, or a Shopping District or a Business Improvement Zone similar characteristics were listed and difference in legal requirements noted. The non local match (DNRE) should have scored higher and if a concept drawing had been submitted the score would have been higher. .
MSU –Outreach and Engagement was an option, students would come in and put together a concept for the Village. Long range planning is needed. The cost for supplies and etc. would be approximately $6,000.00. Jeff had other ideas to offer but wanted to know what steps the council and planning commission wanted to proceed with.
The trail plans are still on going. The DNRE has approached Gaylord for trail head plans.
The feedback given to Jeff was to precede with the trail plans, the village Planning Commission working with the township Planning Commission.
TOM HEINTZ: Heintz received a letter stating his address would be changed from 8190 Cedar St. to 718 Garfield St. After talking to Denise Babbitt (Equalization) and stating his house door didn’t face Garfield Street, Babbitt agreed with Heintz his address would stay as a Cedar Street address. Since this conversation Heintz has received letters and statements with 718 Garfield St. as his address. Heintz has contacted Equalization with no answer how this happened. Heintz passed out to council copies of the ordinance from Otsego County Road Numbering which states house numbering doesn’t apply to locations within the city or village limits of Gaylord or Vanderbilt. Heintz now has mail coming to two addresses. Heintz requested the council to put a hold on this address change due to problems. The council agreed to have Denise Babbitt (Equalization) attend a council meeting to revisit this address change project. Heintz also made a comment on lack of pick up service of stray dogs in Vanderbilt by animal control.
COMMISSIONER’S REPORT: Paul Liss reported the jail overcrowding state of emergency is now over with 31 inmates and work crew at 11. The animal shelter is full. The site plan for the new shelter was recommend for approval by Livingston Township planning commission.
The county telephone directory is being updated. The state budget cuts 34% county revenue sharing won’t affect Gaylord till 2015 due to revenue banking done.
PRESIDENTS REPORT: Posgate made a statement of procedural changes in future meeting.
Public comment will be accepted only at Public Comment designated on agenda. This should shorten the meeting.
STREET ADMINISTRATOR REPORT: Posgate will continue to check on complaints received and advise the DPW worker.
Council member Matelski requested the council add to the village policy that the roads are salt and sanded when the weather is in need of this. The intersections aren’t taken care of when it is icy. Matelski added money we receive from the state and tax payers needs to be used accordingly for safe streets.
OFFICE MANAGER/ZONING REPORT: Motion & Ordinance Publication at New Business
CODE ENFORCEMENT REPORT: Letter was sent out on burning. The wind turbines ordinance will go to the planning commission.
FIRE BOARD REPORT: The budget of $65,380.00 was presented.
SCHOOL LIAISON: K. Matelski reported the millage on the May election for special education from the ISC renewal. Upcoming cuts from the governor will make a deficit for next year’s budget, also a 6% increase cost for employee retirement.
TREASURER REPORT: MOTION: by Matelski support by Musall to accept the treasurer report as read. All in Favor Nays 0
UNFINISHED BUSINESS: Discussion on Our Home Town Web Site Musall stated he has heard from residents to keep web site local to support our local business. Matelski stated to use county web site which would be free and save $150.00. Boone stated the county web site is harder to find. The local web site is easy to find and was up to date. Suggestion to add more information on the DNRE Pigeon River Area.
MOTION: by Posgate support by Musall to use Our Home Town Web Site at $150.00 a year
Roll Call: Yes: Posgate, Musall, Boone, McMillion, No: Matelski Absent: Bush, Munson Motion Carried 4-1
NEW BUSINESS: MOTION: by Boone support by McMillion that all ordinances, notices, and general advertising be published one time only unless mandated otherwise by state or federal law and that snow notices be published once a month.
Motion by Boone support by McMillion to amend the previous Motion by substituting snow notices published once a year in place of once a month.
ROLL CALL: YES: Boone, McMillion, Matelski, Musall, Posgate Absent: Bush, Munson Motion Carried
MOTION: by Matelski support by Musall to accept and record in General Ledger due to’s for February to be paid at settlement night March 28, 2011 All in Favor Nays 0
FINANCIALS: to be done at settlement night.
MOTION: by Matelski support by Posgate to pay the bill in the amount of $ 8,259.23
All in Favor Nays 0
MOTION: by Posgate support by all to adjourn. All in Favor Nays 0 8:30 p.m.
Minutes Unapproved as of March 14, 2011
Next Meeting MARCH 28, 2011 Settlement Night
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES FEBRUARY 7, 2011
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Boone, Matelski, McMillion, Munson, Musall, Posgate
Absent: Bush
Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Bernie Matelski,
Gayle Embree, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
Additions/Deletions to Agenda: Agenda as is
MOTION: by Munson support by Musall to approve the regular meeting minute’s 1/4/2011 as written All in Favor Nay 0
PUBLIC COMMENTS: None
COMMUNICATIONS: None
COMMISSIONER’S REPORT: Paul Liss reported in the January meeting the board passed a resolution recognizing Eugene Fleming retirement for his 30 yrs. of service on the O.C.R.C.
The Otsego County fees for the park were changed-daily non resident $23.00 to $25.00- resident-$21.00 to $23.00 and senior season pass $5.00. The Sheriff has declared an over crowding at the jail- with 36 inmates -30 is the max. Work camps and early release are the only options.
PRESIDENTS REPORT: Posgate informed The Home Town News to stop ads in paper concerning the Parking on Streets as of 2/7/11. An ad: Village Tax Dollars at Work will be in the paper for tax payer’s information.
OFFICE MANAGER/ZONING REPORT: No zoning information at this time. An answer to last months question per employment committee- to add one half vacation day for DPW worker. According to employee handbook, after 10 years of service- it states 1 additional vacation day for each year service. Stan has been here more than 10 years and is entitled to 1 additional vacation day for each year of service. Half day vacation was dropped.
The Sheriff is still willing to increase the number of hours to serve the village but needs to know the areas besides the ones discussed at prior meetings. The only way to enforce a village ordinance is to have an agreement with the Sherriff Department and the Village.
Jeff Ratcliffe ( O.C.E.A.) called to inform the village that the Streetscape Grant was missed by 5 points wasn’t approved. Jeff is still working with MEDC to see what changes could be changed to continue the next step. Jeff will meet with the Planning Commission on Feb 22 to make the next plan. The restrooms and the Blight Grant are still on going. Jeff added the village can still continue to resubmit.
STREET ADMINISTRATOR REPORT: Posgate reported on the DPW sub drivers that applied. One applicant has had his physical but has had no training. Posgate suggested that the employment committee add to the handbook to reimburse up to $120.00 for physicals (after a time period yet to be decided) has been served.
CODE ENFORCEMENT REPORT: Nothing at this time
PARKS & REC. REPORT: Nothing to report at this time.
FIRE BOARD REPORT: The budget will be passed at February Mtg. Tues. the 15th.
SCHOOL LIAISON: K. Matelski reported petitions for school board election dead line Feb.8, 2 four year term and 1one year term. The school received $38,000 in education job for shop class. The school is still at a $40,000 deficit.
PLANNING COMMISSION REPORT: Munson reported the Planning Commission having had an appraisal report received. This appraisal was the first step needed in order to continue with the Blight Grant Application. The January mtg. held the 2011 budget was the main topic discussed. Each member needs to provide a list of projects for next year.
TREASURER REPORT: MOTION: by Munson support by Matelski to accept the treasurer report as read. All in Favor Nays 0
UNFINISHED BUSINESS; None
NEW BUSINESS: Financial: General Government: Building: Add 5,110.00 to additions & grounds- take $700.00 Sidewalk contingency-take $4,160.00 Shed contingency.
Expenditures: General Government: take $100.00 Council Training-take $ $50.00 from Presidents Training- take $50.00 Treasurers Training- take $50.00 Clerks Training.
All adjustment equal $5,110.00 –Parks & Rec.-take $300.00 from Parks & Rec. Wages-
Add $300.00 to Repairs & Maintenance- PUBLIC WORKS: General Government: take $1,000.00 from Professional Service-take $1,000.00 from Planning Commission-take $400.00 from Capital Outlay-take $200.00 from Council Wages-take $300.00 from Elections.
NOTE: No loan needed to cover village well or added work done on Blinker Light due to using contingency money.
MOTION: by Munson support by Matelski to record in General Ledger due to’s to be paid at the end of quarter. All in Favor Nays 0
The Web Site payment for $150.00 was discussed. The County has a free web site which the village could use. Our Home Town News presented reasons for keeping the web site with Our Home Town. After more discussion the decision to check out the web site of each to compare and make a decision next month.
MOTION by Matelski support by Boone to pay the bill in the amount of $ 18,087.37
All in Favor Nays 0
MOTION: by Munson support by Matelski to adjourn. All in Favor Nays 0 8:00 p.m.
Minutes Unapproved as of February 15, 2011
Next Meeting MARCH 7, 2011
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES JANUARY 4, 2011 (TUESDAY)
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Boone, Bush, Matelski, McMillion, Munson, Musall, Posgate
Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Bernie Matelski,
Sheriff McBride, Bay Mills Representatives, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
Additions/Deletions to Agenda: Agenda as is
MOTION: by Matelski support by Musall to approve the regular meeting minute’s 12/6/10 & special meeting 12/20/10 as written All in Favor Nay 0
Jeff Parker President of the Bay Mills Indian Community presented a rendering of a proposed project drawing for future expansion. Jeff Parker spoke on the involvement of the law suit with the State of Michigan and Little Traverse Bay Bands out of Petoskey. Parker along with legal council requested statements from the Village Elected Council in support of what the tribe is doing in the area by way of an Affidavit. Tribal Attorney Kathryn Tierney spoke to the council concerning the contents of the Affidavit requested.
MOTION: by Posgate support by Musall to authorize the signatures on the Affidavit.
ROLL CALL: Posgate, Yes- Musall, Yes- Boone, Yes- Bush, Yes- Matelski, Yes-
McMillion, Yes- Munson, Yes- Nay 0- Motion Carried
Parker stated there would be a revenue payment made some time in February 2011.
SHERIFF MCBRIDE: McBride revisited the discussion on the proposed Traffic/ Ordinance Enforcement Agreement that was presented at last month’s council meeting for the Sherriff’s Department to provide 6 hr. per month @ $100.00 per month to enforce at the village request the village ordinance’s and patrol the area- the motion failed to pass. Council member Musall questioned the fact that the taxpayers already pay for the area to be patrolled, why pay extra. McBride stated without a contract to enforce village ordinances by officers and patrol the area the ordinances wouldn’t be included. Council member Munson wasn’t in favor of the hours and the payment amount per month presented by the Sheriff Department. The consensus of some council members was pay for service as needed not a contract agreement per month. McBride would consider increase hours of service for village. This will be considered further by council.
PUBLIC COMMENTS: A complaint letter was received concerning parking vehicles on personal property. Complaint was given to code enforcement officer for follow up.
COMMISSIONER’S REPORT: Liss reported at the Dec. Mtg. good-bye to Ken Glasser, Bob Harkness and Mike Hyde new member are Ken Borden, Richard Sumerix, and Lee Olsen with Paul Beachnau as chairman.
PRESIDENTS REPORT: Posgate stated he wrote letters to Granholm, Stabenow, Levin, Cox stating the support from the village for the Bay Mills Casino.
OFFICE MANAGER/ZONING REPORT: The budget wish list was passed out to board for 2011-2012 to be returned by February 1, 2011
Haus discussed the loan papers to be drawn up for the payment of the well. The payments will be set up for payments over a year. If there are any funds available from the casino they are to be used to pay the loan first. The loan will also have to cover a bill from Alpine Electric $1,257.08 light work on pole.
STREET ADMINISTRATOR REPORT: Plow Blades to purchase 2 sets. Payment of physicals for new sub drivers for the village to pay was discussed. New sander picked up –works good.
Extra cost for lights $675.99. Discussion to sell old sander to Otsego County Road Commission for $500.00 Cash
MOTION: by Posgate support by Bush to sell the Village Old Sander to the Otsego County Road Commission for the sum of $500.00 Cash is in addition to the trade of sanding of the village streets done in Dec. All in Favor Nays 0 Motion Carried
CODE ENFORCEMENT REPORT: McMillion received a complaint of burning at 847 E. Main which was dealt with.
PARKS & REC. REPORT: Nothing to report at this time.
FIRE BOARD REPORT: Mike Czykoski is new fire chief. The budget will be worked on next meeting.
SCHOOL LIAISON: K. Matelski reported school board election is coming up 2 four year term and 1one year term with deadline Feb. 8th @ 4:00p.m. for signing up. Matelski spoke on the census decline of age group 25-48 isn’t growing the school is on a severe decline, without help the school won’t improve. The future for Vanderbilt School is in need of any funds possible for the community to provide a much needed school system. The Village should keep the school system in mind if and when any revenue money comes in from Bay Mills Casino.
PLANNING COMMISSION REPORT: The DNRE has committed support for the trail restrooms grant application of $50,000 with a 34% grant match.
The Blight Ordinance has been restructured to comply and incorporate the Blighted Properties.
The council needs to approve the change of the Dangerous Structure Ordinance and repeal the other 2. MOTION: by Munson support by Posgate to approve the new Blight Ordinance#1 of 2011- ROLL CALL: Munson, Yes- Posgate, Yes – Bush, Yes- Matelski, Yes- McMillion, Yes- Musall, Yes- Boone, No Motion Carried 6-1
TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer report as read. All in Favor Nays 0
Unfinished Business: Enforcement agreement still undecided on the offer of the Sheriff Dept. for Traffic/Ordinance. Counter offer is still being considered. Motor Carrier of State Police will be contacted to enforce the trucks speed on Sturgeon Valley Road.
Update on Employment Committee: The Council discussed the price to pay for the DPW sub-driver physical exam. Posgate will get a price from the Medcare. The decision to pay only the amount that Medcare charges will be the amount of the one physical already turned in and one yet to be turned in.
Employment Committee: Haus informed the council that after 10 years of service the DPW worker automatically gets 1 day additional for vacation each year. The ½ day request for vacation which had never been approved from the committee will be dropped if this is correct. Haus will check on this and next month the council will confirm the decision.
FINANCIALS: MOTION: by Matelski support by Posgate to accept the December due to’s figures for labor in Equipment Rental and entered in the General Ledger. All in Favor Nays 0
MOTION: by Posgate support by Matelski- Major Street Fund owes General Fund $1,746.08-Local Street Fund owes General Fund $1,866.24 To be Paid. All in FavorNays 0
EQUIPMENT RENTAL: MOTION: by Posgate support by Bush The payment amount owed Major Street Fund owes Equipment Fund $6,270.75-Local Street Fund owes Equipment Fund $7,027.55 will be held till next months meeting. All in Favor Nays 0
MOTION by Matelski support by Posgate to pay the bill in the amount of $ 22,670.46
All in Favor Nays 0
MOTION: by Munson support by Posgate to adjourn. All in Favor Nays 0 8:35 p.m.
Minutes Unapproved as of January 17, 2011
Next Meeting FEB.7, 2011
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL
MEETING MINUTES DECEMBER 6, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Boone, Bush, Matelski, McMillion, Munson, Musall, Posgate
Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Sandra Boyd, Bernie Matelski, Jeff Ratcliffe, Cathy Heintz, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
Additions/Deletions to Agenda: New Business- i. Charter- j. Maintenance Agreement.
MOTION: by Munson support by Musall to approve the minute’s 11/1/10 as written.
All in Favor -Abstain: K. Matelski
PUBLIC COMMENTS: None
COMMUNICATIONS: Letters received- address under New Business
COMMISSIONER’S REPORT: Liss reported the board of commissioner’s budget was passed. County Clerk sent out 5,000 jury questionnaires, 1,026 were not returned. A show cause hearing was set up in October with 308 remaining still not returned. The remaining 308 will be served by the sheriff to show cause on Jan. 10 & Jan 27. A hanger at the airport has been donated by Roger White. Still no response concerning the barrels from the former DNRE property where 911 dispatch is located. The closing of the Community Mental Health in Petoskey, Lockwood McDonald will be closed down Dec. 17th leaving 70 employees to relocate.
PRESIDENTS REPORT: Posgate stated the meeting with Bay Mills Tuesday Nov. 30 was in Our Home Town News. Questions and answers were addressed for the 70 people attending.
OFFICE MANAGER/ZONING REPORT: Zoning Administrator E. Haus reminded council all building permits require a zoning permit which must be referred to Zoning Administrator.
Ordinance 2008-2 E. Haus brought to the council’s attention the increase of the electrical bill steadily from Nov. 2009-till now. After checking the usage in the office no answer was found.
The budget wasn’t set up for an increase of this magnitude. Can the council think of why the KWH has taken such a jump? Should a call be made for a test of electrical used?
Due to the fiasco with dumping of a truck load of waste and no one to enforce this Haus talked with the Sheriff concerning an Ordinance/Traffic Enforcement Agreement which would lead to the Sheriff issuing a violation for this and future problems. The $100.00 cost for 6 hours per month just within the village limits was discussed. After council discussion a motion was taken.
MOTION: Bush support by McMillion to accept the Ordinance/Traffic Enforcement Agreement
Roll Call: Bush Yes- McMillion Yes- Boone No- Matelski No- Munson No- Musall No- Posgate Yes- Motion Failed 3-Yes- 4 No
Jeff Ratcliffe spoke on the Adoption of Consensus Plan for Community Development. The Pre-Application have a number of criteria. The ones the Village is weak on is not having a traditional downtown. Jeff explained he has been working with the Village and Township Planning Commissions from ideas from the Master Plans, for the purpose to put together a general development plan. A Comprehensive plan needs to be adopted to move forward which requires no public hearing as the Master Plan does.
The streetscape/blight grants need a plan like this. Charter Communication has requested the approval to lay fiber optic cable the length of Washington Street in the right of way. Charters Franchise agreement has some permits to deal with. The two attorneys will settle the legalities.
Approval will be needed from board to dig up right of way or road. The Metro-Act Permit Application must be followed or a fine of $40, 000 to Village and Charter.
The Michigan Liquor Control Commission will issue early morning Sunday Sales Permits to licensee’s on December 16, 2010. If Village goes along with the State no action is required from Village.
STREET ADMINISTRATOR REPORT: The employment committee met with two recommendations agreed on for DPW part time workers. Harvey Sides and Jerry Conradach
at $10.00 per hr. no benefits this is an on call position only.
Sander for village on order won’t be in till Dec. 22nd from Truck & Trailer.
County will be doing the sanding till further notice with a charge to be billed. Main Street-Higgins and 27 will be done from county. The money will come from contracted service. Consumers Power put up wire on poles and Alpine Electric put 2 plugs in by Post Office.
MOTION: by Bush support by Musall to hire part time drivers as needed for our village equipment @ $10.00 per hr. Harvey Sides and Jerry Conradach All in Favor –Nays 0
CODE ENFORCEMENT REPORT: Nothing at this time
PARKS & REC. REPORT: Musall stated the Christmas lights are all up.
FIRE BOARD REPORT: None at this time
SCHOOL LIAISON: K. Matelski reported beginng next Aug. Vanderbilt & Wolverine will combine all sports. A new 3rd grade teacher was hired, due to contracts the class was large with 3rd & 4th grade combined- 33 students.
PLANNING COMMISSION REPORT: A letter will be sent to Brian Daubenspeck to attend an upcoming Planning Commission Mtg for an update on his property plans.
Talks are still ongoing with (Village & Twp. P.C.) with the DNRE for an interest in a contribution with the Trail Bathrooms. Tom Kellogg has presented drawings and plans discussed for restrooms.
A new Blight Ordinance has been adopted to help with Blighted Properties.
TREASURER REPORT: MOTION: by Munson support by Posgate to accept the treasurer report as read. All in Favor Nays 0
NEW BUSINESS: MOTION: by Munson support by Matelski to accept James A. Heintz as a new board member on the Vanderbilt Planning Commission All in Favor Nays 0
MOTION: by Matelski support by Munson to move the January Council Mtg. from 3rd to 4th. All in Favor Nays 0
MOTION: by Munson support by Matelski to adopt the Consensus Plan for the Improvement of the Community Village of Vanderbilt All in Favor Nays 0
MOTION: by Munson support by Bush to approve Don to sigh the proposed match fund $180,000.00 for streetscape project. All in Favor Nays 0
MOTION: by Matelski support by Musall to adopt the 2011 Holiday Schedule to match Otsego County. All in Favor Nays 0
Due To’s: MOTION: by Matelski support by Posgate to accept Nov. due To’s and record the labor & equipment rental to the General Ledger to be paid at the end of the quarter. All in Favor Nays 0
FINANCIAL REPORTS AND ADJUSTMENTS:
EXPENDITURES: GENERAL GOVERNMENT: Take $25.00 from Office Supplies- Add $25.00 to Bank Charges. Take $500.00 from Planning Commission-Add $500.00 to Printing & Publishing- Take $100.00 Capital Outlay- Add $100.00 to Community Promotion-Other Functions-Take $600.00 from Contingency Sidewalks- Add $600.00 to Insurance- Parks & Rec.- Take $250.00 from Equipment purchases- Add $250.00 Equipment Rental- DPW Public Works- Take $500.00 from Wages-Add $500.00 to Equipment Rental
MAJOR STREET: EXPENDITURES: Take $200.00 from Routine Maintenance: Contract Service-Take $600.00 from Traffic Services- $40.00 from Supplies- Add to negative figure for Blinker Repair- 0 balance. Take $700.00 from Sidewalk Contingency- Take $1,000.00 from Shed Contingency- Add $1,300.00 to Equipment Rental-Add $400.00 to Wages. Routine Maintenance: Take $300.00 from Supplies- Add $300.00 to Routine Maintenance Wages.
CHARTER COMMUNICATION REQUEST: MOTION: by Posgate support by Matelski to allow Charter Communication to dig up streets needed to install fiber optic cable in the village right of way after the two attorneys settle the legalities and they are paid. All in Favor Nays 0
STREETSCAPE MAINTENANCE AGREEMENT:
MOTION: by Matelski support by Munson to accept the streetscape maintenance agreement if funds are received. All in Favor Nays 0
MOTION by Matelski support by Munson to pay the bill in the amount of $ 11,553.82
All in Favor Nays 0
MOTION: by Munson support by Posgate to adjourn. All in Favor Nays 0 8:50 p.m.
Minutes Unapproved as of December 17, 2010
Next Meeting Jan 4th 2010
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL
MEETING MINUTES NOVEMBER 1, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, McMillion, Munson, Musall, Boone, Posgate
Absent: Matelski
Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Sandra Boyd, Harvey Sides, Pat Holborn, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
Additions/Deletions to Agenda: New Business- $100.00 for computer training-E. Haus
MOTION: by Munson support by Musall to approve the minute’s 10/4/10 as written.
All in Favor
PUBLIC COMMENTS: Sandra Boyd questioned who investigates the upkeep of property grass not cut or maintained. Boyd lives on Randolph St. with the property in question N. of Randolph. The property hasn’t been maintained for the last 2 years. In response village treasurer E. Haus stated there has been no mailing address to contact the owners. The county has since provided an address for the village to act upon. Boyd discussed grants from DNRE available for projects with other communities. Was the village aware of these grants? Council member and planning commission board member Munson replied the village and the twp. are working together with interest in bathrooms for the trail, DNRE funding has been discussed.
Munson reminded with a grant a needed match is required.
COMMUNICATIONS: Posgate read a no burning letter with ordinance in the village of Vanderbilt sent in response to the fire dept. call. Posgate read an invitation to attend a Two Day Sustainable Grounds Educational Seminar in Grand Rapids in January.
COMMISSIONER’S REPORT: Negotiations contract with bus, 911 dispatcher and correction officers are continued. Budget 2011 is being worked on. The jail population has been holding to 30 inmates with the work release/camp going well. The subscription medication disposable donation program is going well. Letter received from community mental health stating no charge for medical health services at the jail in 2011.
PRESIDENTS REPORT: Posgate reminded everyone to vote for the much needed mileage for the fire department.
OFFICE MANAGER/ZONING REPORT: Zoning Administrator E. Haus stated there is to be an advertisement in Our Home Town advising the tax payers of the village that the laws have changed which require a zoning permit for every building permit. A notice will be posted outside with hand outs available here. The audit is complete with all reports submitted to State/Fed with village receiving all funds due. The Village Attorney will draft a letter to the auditor on next years audit payment procedure.
STREET ADMINISTRATOR REPORT: Roof project will be complete after sealing is complete. Employment committee held meeting for DPW sub applicants. The employment committee will hold a second meeting for applicants that couldn’t attend the prior meeting.
The Sander purchase will be delivered December 10. A letter received from the County Road Commission stating interest in doing Vanderbilt road maintenance on streets-patch cracks etc.
St. Administrator Bush would like to see the village purchase a tar machine with the DPW worker doing main street Bush feels cost would be lower by the village doing the work.
Suggestion by Musall to check difference of cost OCRC/Village DPW. Chaffee has started the storm drain (leaching basin with drain holes) project on Arthur/ Main St.
CODE ENFORCEMENT REPORT: Nothing at this time
PARKS & REC. REPORT: Musall reported only one unit is in use for the winter months. Musall offered to help DPW worker with Christmas decorations.
FIRE BOARD REPORT: The fire board treasurers report balance of $18,955.68 could be used by Dec. This shows the much needed mileage to pass. Nims testing were discussed for all officers in the township & village. A fire prevention week was presented at the school with all students enjoying the presentation. Ad response for firefighter hasn’t been doing well. O.H.T. donated 3 new locks for the fire hall. Report given by Tom Serino
SCHOOL LIAISON: No report given.
PLANNING COMMISSION REPORT: Munson stated the commission discussed the zoning permits issued. Jeff Ratcliffe attended the meeting with a progress report on the Blight Grant and Streetscape with no news to date.
TREASURER REPORT: E. Haus reported after Oct. meeting 3 of the CD matured and were rolled over for 7 months @ ¾ % interest. MOTION: by Bush support by Munson to accept the treasurer’s report as read. All in Favor.
UNFINISHED BUSINESS: DPW Sub- Employment Committee will hold a second meeting. Bush will contact committee of date and time.
NEW BUSINESS: The recommendation of President Posgate to the council to reappoint Mike Kenny for a 3 year term on the Planning Commission ending October 1, 2013
MOTION: by Munson support by Musall to accept Mike Kenny’s application for a 3 term renewal on the planning commission Roll Call: Yes: Munson, Musall, Boone, Bush, McMillion, Posgate. Absent: Matelski. Motion Carried
Student replacement for the planning commission is ongoing. Interested students may apply.
MOTION: by Bush support by Musall to approve Elizabeth Haus (treasurer-financial advisor)
$100.00 for computer training. All in Favor. Motion Carried
MOTION: by Bush support by Musall to approve the figures Due To’s October chart to be recorded into the General Ledger for payment at a later date. All in Favor
Note: the Major Street Fund will reimburse the General Fund $2,640.00
(Blinker Light correcting entry)
Transfer of Funds: General Fund: Expenditures: Take- $200.00 from Professional Services-Take $50.00 from Membership & Dues.
Add- $ 250.00 to Printing & Publishing.
Building: Contingency-Shed Take $3,840.00 Add- $3,840.00 to Repair/Maintenance/Supplies
Parks & Rec. Take -$1,000.00 from Equipment Purchases-Add $300.00 to Repair/Maintenance/Supplies-Add $700.00 to Equipment Rental- Take- $200.00 Contingency –Flowers/Shrubs-Add $200.00 to Repair/Maintenance/Supplies.
Public Works: DPW Take-$400.00 from Equipment Rental- Add- $400.00 to Sanitation
MOTION: by Posgate support by Munson to approve the transfer changes. All in favor
MOTION by McMillion support by Posgate to pay the bill in the amount of $ 17,220.09
All in Favor
MOTION: by Bush support by Posgate to adjourn. All in Favor 8:00 p.m.
Minutes Unapproved as of November 8, 2010
Next Meeting Dec. 6, 2010
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL
MEETING MINUTES OCTOBER 4, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, (arrived 7:35) McMillion, Munson, Musall, Boone, Posgate
Others Present: Jeff Ratcliffe, Tom Serino, Paul Liss, Debbie Whitman, Barbara Teal, George Plummer, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
Additions/Deletions to Agenda: Unfinished Business- approval of additional $400.00.
New Business- f. Nemcog - g.1 mill alloc.
MOTION: by Musall support by Posgate to approve the minutes 9/7/10 as written.All in Favor PUBLIC COMMENTS: Tom Serino stated Fall Area Elkview Guide has been changed.
COMMISSIONER’S REPORT: Negotiations contract with 911 dispatcher and correction officers have been started. Budget process information concerns health care rates will change.
DNR property behind the 911 dispatcher has some problems which the DNRE will need to address. The board organizational policy change –if the chairman and the vice chairman are absent, the chairman of finance, and then the chairman of the personal committee will in charge
PRESIDENTS REPORT: Posgate passed out the Public Safety and Fire Emergency Response Cost Recovery Sheet. The board was advised to read their copy at home and any comments on the Ordinance bring into the office by the 15th of October which will then be given to our attorney for comments for passing at the Nov.1st mtg.
President Posgate read E Mails received concerning Grants being considered in the near future.
MEDC “Downtown Infrastructure Grants Requirements “were reviewed.
Updates from CDBG on when streetscape funding program will be rolled out.
Jeff Ratcliffe (Otsego County Economic Alliance) replied to the E Mails. The 90% GDesign Grants being considered for Water & Wastewater Projects finds the Village not in position at this time to apply. Ratcliffe advised the Village to continue with the previous streetscape preapplication (NOI) The interest in the Village & Township Planning Board in putting in restrooms along the trail could possibly be worked in with the grant application. Jeff Ratcliffe has the information needed for the grants except for the match the Village will commit to.
MOTION: by Bush support by Munson to Borrow from the Equipment Fund $180,000.00 for 30% match money for the streetscape enhancement project.
ROLL CALL VOTE: YES: Bush, Munson, McMillion, Musall, Boone, Posgate
Abstain: K Matelski- Motion Carried
OFFICE MANAGER/ZONING REPORT: Permit issued for sign RK Mini Mall. Audit Reports still haven’t been received.
STREET ADMINISTRATOR REPORT: Bush requested purchases. Cars parked on street will be addressed. The Employment Committee to set meeting date. Ad to be put in paper last day for leaf picks up Nov. 5, 2010
MOTION: by Bush support by Posgate and Munson to purchase Sander from Truck and Trailer Specialties amount of $11,730.00 In Favor-Bush, Posgate, Munson, Musall, McMillion, and Boone-Nays- Matelski- Motion Carried
MOTION: by Munson support by Musall to purchase 10’ Roll Trip Plow from Truck and Trailer Specialties amount $7,388.00 All in Favor
MOTION: by Posgate support by McMillion to accept bid from Chaffee Septic Service for
Drain field to Install leaching basin amount $2,400.00 In Favor-Posgate, McMillion, Bush, Munson. Musall, Boone-Nays-Matelski- Motion Carried
CODE ENFORCEMENT REPORT: Complaint of burning boxes in fire pit taken care of.
PARKS & REC. REPORT: Musall reported the closing of the porta-pottie at the Kids Park with the Memorial Park unit closed at the end of October.
FIRE BOARD REPORT: Posgate reported the wage cuts. The engineers cut were 25%. Four fire runs. Don Posgate was appointed Chairman of the fire board. The Cost Recovery Ordinance will be discussed at the next fire board meeting.
FEMA TESTS: Need to be taken 100-200-700-800 for Federal Emergency Assistance
NEW BUSINESS: Mrs. Teal with the Pigeon River Baptist Church requested approval to have a bonfire behind the church for their Halloween Party. Munson replied the Village Ordinance states a 36 inch pit is needed. All approve this request.
SCHOOL LIAISON: Matelski reported 150 students are enrolled.
PLANNING COMMISSION REPORT: Munson stated the Planning Commission decided at this time to pursue only the Brink Property for an appraisal. An amendment to the Planning Commission Policy- Addition to Section 6, Paragraph E concerning Vacancy notices posted and advertisements was adopted and approved.
TREASURER REPORT: MOTION: by Bush support by Matelski to accept the treasurer’s report as read. All in Favor.
UNFINISHED BUSINESS:
MOTION: by Posgate support by Bush to approve the additional $400.00 to Gaylord Machine for additional labor to repair truck box. All in Favor
NEW BUSINESS:
MOTION: by Munson support by Musall to approve the village share of $91.00 to support the purchase of two signs for the NCST. All in Favor
EMPLOYMENT COMMITTEE: Meeting date set for Thursday October 14. Christina Boone will replace Karen Matelski who is unable to remain on the committee. Ray Musall and Ron Bush are also on the committee.
MOTION: by Posgate support by Munson to send a letter of support for NEMCOG - County Hazard Mitigation Plan-5 Year Update. All in Favor
MOTION: by Posgate support by Bush to pay entire 1 mill allocation to Local Street Fund.
In Favor-Posgate, Bush, McMillion, Munson, Musall, Boone, ABSTAIN: K. Matelski
MOTION CARRIED
MOTION: by Bush support by Munson to accept the Due to’s figures to record in the General Ledger All in Favor
MOTION: by Munson support by Bush –Major Street Fund reimburse General Fund $1,697.26 for September-Local Street Fund reimburse General Fund $976.30 for September. All in Favor
MOTION: by Bush support Munson –Major Street Fund (Routine) reimburse Equipment Fund $3,654.95-Local Street Fund (Routine) reimburse Equipment Fund $1,941.23 for Equipment Rental-2nd quarter All in Favor
MOTION: by Bush support by Posgate – Partial Payment General Fund Parks & Rec & General Fund DPW pay Equipment Fund $5,000.00 All in Favor
MOTION: Posgate support by Matelski to transfer from Contingency-Shed $2,350.00 add to BUILDING: Maintenance/Repair/Supplies $2,350.00 All in Favor
MOTION by Matelski support by Munson to pay the bill in the amount of $14,184.60
All in Favor
MOTION: by Bush support by Munson to adjourn. All in Favor 8:55p.m.
Minutes Unapproved as of October 12, 2010
Next Meeting Nov.1 2010
Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL
MEETING MINUTES SEPTEMBER 7, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, McMillion, Munson, Musall, Posgate
Others Present: Herman Hawn, Tom Heintz, Randy Spreeman, Jeff Ratcliffe, Christina Boone, Clayton Boone, Bernie Matelski, Cathy Heintz, Dan Dreyer, (H&H) Tom Serino, Paul Liss, Debbie Whitman, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
MOTION: by Posgate support by Munson to close the regular meeting. All in Favor
MOTION: by Bush support by Munson to open public hearing All in Favor
MOTION: by Bush support by Posgate to approve the Resolution Application of H& H Tube for an Industrial Facilities Exemption Certificate No. 3 Amendment ROLL CALL: YES: Bush, Posgate, Matelski, McMillion, Munson, Musall,- Nays 0 Motion Carried
MOTION: by Posgate support by Munson to close the public hearing All in Favor
MOTION: by Posgate support by Munson to open the regular meeting All in Favor
MOTION: by Bush support by Matelski to approve the minutes 8/2/10 as written. All in Favor
PUBLIC COMMENTS: Question on trees trimming- Fall Color Guide Renewal Request- MOTION: by Bush support by Musall to support the fall area Elk Guide $150.00 All in Favor
Suggestion was made to redesign the front page.
Cathy Heintz complimented the Council on the streets looking nice. Heintz mentioned the storm drain is still a problem. Suggestion was made to check with an engineer.
COMMISSIONER’S REPORT: Paul Liss reported beginning Oct 1 the county will be responsible for the cost of medical health services for jail inmates. Property was purchased for the animal shelter on Fairview Ave. Resolution was passed in recognition of Ralph Holewinski was Sheriff for 34 years in Gaylord. Ballot language for a quarter of a mill for 10 years for the Sports Plex was approved for operational/maintenance.
PRESIDENTS REPORT: Posgate stated a check for $2,500.00 will be issued from the village in September 2010 to the fireboard. October 2010 another $2,500.00 will be issued from the village. Quarterly payments for 2011 will be planned to help support the fire department in behalf of the village.
FIRE BOARD REPORT: Posgate reported the Fire Board reduced the budget wages $7,500.00 with another cut to be made. The ballot language is ready for Nov.2 for 1 mill for 2 years.
OFFICE MANAGER/ZONING REPORT: E. Haus provided council with correspondence information to read.
STREET ADMINISTRATOR REPORT: Bush reported on village trees needed to be trimmed-removed. Bids needed for village hall roof repair. Street stripping cost $5,593.98 due to the budget- suggestion to wait till spring 2011. Gravel needed for filling approx. 40 yds.
Bid received for metal box for dump truck for leaf pick up. Alpine Electric will be putting up new blinker light. DPW and Street Administrator would like to attend a Winter Maintenance Program September 30, at 10a.m. also A Damage Prevention & Safety Program September 20, in the evening. Question on applications for the substitute DPW worker. Applications have been received and will be discussed at the Oct.4th meeting.
MOTION: by Munson support by Posgate to approve Stan and Ron to attend the two training
programs September 20 & 30 All in Favor
MOTION: by Posgate support by Musall to approve Goff’s $950.00for tree project.
All in Favor
MOTION: by Matelski support by Musall to approve the bid from Williams Construction in the amount of $3,840.00 for roof repair. All in Favor
MOTION: by Bush support by Posgate to purchase 40 yds. of street gravel from Northern Processing @ $16.00 a yd. delivered total cost $640.00. All in Favor
MOTION: by Musall support by Bush to purchase a metal box for dump truck from Gaylord Machine & Fabrication $2,877.00 All in Favor
CODE ENFORCEMENT REPORT: Nothing to report at this time.
PARKS & REC. REPORT: Musall will close the use of the porti-pottie units in the children’s park end of September- Memorial Park will close end of October with the unit at the village open year around.
SCHOOL LIAISON: Matelski reported the board ratified the teacher’s contract for 2% for 1 year. Two teachers left with two new teachers hired. New computers leased for students.
Cathy Heintz commented the school looks nice with the work that has been done.
Cathy Heintz asked about new stop sign at Randolph & Donovan-Bush will have Stan replace.
PLANNING COMMISSION REPORT: The planning commission has been working on the Blight Grant Application & Street Improvement Project. The board has been working with the Township Planning Commission on the trails to enhance the Street Improvement Project.
The Blight Grant entails certain criteria which begin with Appraisals needed to purchase the properties on Main Street with the grant. Council member Matelski added the property purchase interest with the use of a grant would improve the looks of Main Street. The application cannot go forward until the appraisal is done.
TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer’s report as read. All in Favor.
UNFINISHED BUSINESS: Property Exchange for Higgins Building-Village Property was discussed in length with the decision that the expense to upgrade would be too high. Matelski suggested keeping this idea for a building for the village future use. Consensus from the council was no money to invest at this time with thanks for the offer to Francis Proulx
(Owner of Higgins Building)
APPLICATION LETTERS-COUNCIL VACANCY: three very qualified applications were received for the trustee vacancy.
MOTION: by Posgate support by Bush to appoint Christina Boone to serve the remainder of a 4 year term ending in September 2013 ROLL CALL: YES: Posgate, Bush, Matelski, McMillion, Munson, Musall, NAYS 0 MOTION CARRIED
OATH OF OFFICE: Christina Boone was sworn in as Village Trustee September 7th 2010
Council was informed Training for Emergency-Fema/Nims is to be completed by each member and can be done on the computer at the office or at home.
Township will provide the Village a copy of an Ordinance to collect bills from the Fire Board at the Oct. Meeting.
MOTION: by Bush support by Posgate to approve the Planning Board no more than $1,600.00 for appraisal cost survey for grant money for corner properties. All in Favor
MOTION: by Matelski support by Posgate to approve this August Due To’s figures and record in the General Ledger for payment at the end of the quarter or later date. All in Favor
MOTION: by Posgate support by Munson to approve as read the transfer of line items All in Favor. General Fund Expenditures: Take -$167.50 from Deputy Treasurer Wages-Add-$167.50 to Printing & Publishing. Building: Take- $569.94 from Utilities-Add $366.00 to Additions -$203.49 to Maintenance/Repair which will give 0 balance on these accounts.
Parks & Rec.: Take-$500.00 from Repairs/Maintenance/Supplies-Take-$500.00 from Equipment Purchases-Add- $1,000.00 to wages. Take -$400.00 from Equipment Purchases.
Take -$250.00 from supplies. General Government: Take- $250.00 from Community Promotion, Add- $900.00 to Equipment Rental. The budget will remain at $173.117.53
MOTION by Matelski support by Bush to pay the bill in the amount of $9.316.95 All in Favor
MOTION: by Bush support by Matelski to adjourn. All in Favor 8:55p.m.Minutes Unapproved as of September 16, 2010 Next Meeting October 4, 2010 Clerk-Shirley Hawn
VILLAGE OF VANDERBILT REGULAR COUNCIL
MEETING MINUTES AUGUST 2, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, McMillion, Munson, Musall, Posgate
Others Present: Herman Hawn, Erma O’Rourke, Tom Serino, Paul Liss, Debbie Whitman,
Sandra Boyd, Tom Heintz, Frank & Cheri Proulx, Treasurer Elizabeth Haus, Clerk/ S.Hawn.
ADDITIONS &/ DELETIONS TO AGENDA: Discussion on garage sales will be deleted.
MOTION: by Munson support by Matelski to accept the minutes7/6/10as written. All in Favor
PUBLIC COMMENTS: Frank Proulx (Owner of the Higgins Building) spoke on the possibility of a property trade with the village for the Higgins Building, for village owned property. The Council discussed this option noting only one piece of village property without strings attached would be available. Discussion continued, was the Village interested in a trade for this building. Musall questioned bringing the building up to codes, what about septic-well would there be problems as far as room. Trading even up with the parcel the village has available was not of interest to Proulx. K. Matelski added this option should not be dropped but discussed further. Bush questioned the strings for other parcels. E. Haus explained one parcel was purchased per tax sale with certain rules. The council will continue to discuss this option. The decision was made for the Treasurer and the President to review options for next months meeting.
Erma O’Rourke question, concerning (Great Lakes Auto) progress was discussed. The Planning Commission meeting July 19, 2010 talked with the owner reviewing complaints received.
Brian Daubenspeck was very willing and has been working on the complaints. A follow up for his progress is scheduled.
COMMISSIONER’S REPORT: Paul Liss reported the animal control facility is looking to purchase property on Fairview Rd. Livingston Twp. Rotary Club Committee phase 2- is doing an environmental study for a park. Resolution was passed recognizing Traverse City as a Coast Guard City. A request was sent to the Justice Public Safety Committee-to form a sub committee to look at Ordinance Language concerning growing of Medical Marijuana. County Clerk reported Jury Duty questionnaires returned response was good. County Clerk Office will be open after election polls close for anyone wanting results.
OFFICE MANAGER/ZONING REPORT: E. Haus received a response from the attorney on garage sales time limits. The planning commission hasn’t had the opportunity to review this and will address this issue at their next mtg.
Haus reported the Auditor hasn’t sent our Audit Report This has been three months since the village audit. The Memorial Park is done- looks good- the work crew with E. Haus & Al Haus worked very hard. Reminder: the Village taxpayers pay for every item (no county money) put in the Village Parks. One zoning permit was issued for the month.
STREET ADMINISTRATOR REPORT: Bush reported on the paving of the roads.
Bush requested approval for a Chain Saw from Lappans $143.96- Signs from Evangeline Specialties -3 stop signs- Local Street $69.00- 3 stops sign Major Street $69.00- 4 handicap- Major Street $46.60-4 signs for snow plowing- Major Street-$180.48 total $409.08 Blinker light from Alpine Electric $2,640.00
Next month discussion concerning repair on Village Roof. Painting stripes on Main St. suggestion to do Main St. this year wait till next year for the rest.
Suggestion to sweep roads before snow fall. Bush reported tree on Main St needs to be cut down- Main St. trees need trimming. Bush will have bids for next months meeting.
Hours discussed for DPW driver plowing in the winter. The decision time for DPW to snow plow was approved- 2 a.m. Discussion to have a contingent driver set up in case of Stan being unavailable.
MOTION: by Musall support by McMillion to approve the amount of $143.96 for a chain saw- $409.08 for signs. All in Favor
Karen Matelski suggested expanding our bidding pool by contacting Grand Traverse Builders Exchange of Northwest Michigan Inc.
CODE ENFORCEMENT REPORT: Question on who is responsible for the mowing of the grass at the water well. Answer- the property owner which is the Twp. Bush thanked the fire dept. for the use of the water from the fire hydrant when the street was being done.
PARKS & REC. REPORT: Musall thanked Elizabeth and Al Haus for the work at the park and to Stan for keeping the plants watered.
FIRE BOARD REPORT: Andy Noeske was sworn in on the fire board.
SCHOOL LIAISON: Matelski reported officers were appointed: President-Bernie Matelski-Gayle Embree-Vice President-June Heintz –Secretary- Next year the Meeting will start at6:p.m
PLANNING COMMISSION REPORT: Munson reported on an amendment to the fence section Ordinance 2008-2 only an addendum regarding to picket fence was necessary for clarity.
MOTION: by Bush support by Matelski to approve the Amendment to the Ordinance 2008-2 allowing placement of decorative fences in the front yard of R-1-R-2 Zones.
ROLL CALL: YES: Bush, Matelski, McMillion, Munson, Musall, Posgate. Motion carried.
CLERK’S REPORT: Hawn stated she will work at the election in the afternoon.
TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer’s report as read (read by Posgate) All in Favor.
UNFINISHED BUSINESS: President Posgate read a letter of resignation from Henry (Bill) Russ from the Village Council and the Fire Board due to personal medical reasons. Effective 8/1/10
MOTION: by Bush support by Munson to accept Henry (Bill) Russ resignation and thank him for his service. All in Favor
MOTION: by Bush support by Munson that Posgate replace Russ on the fire board.
All in Favor.
MOTION: by Munson support by Bush to place a vacancy ad for a Village Trustee to serve the remainder of a 4 year term ending September 2013. Replies due by 4 p.m. September 3.
All in Favor
MOTION: by Matelski support by Posgate to accept the July due to’s for Labor & Equipment Rental Funds and record in the General Ledge for payment at a later date. All in Favor
MOTION: by Matelski support by Posgate to pay the bill in the amount of $6,133.33All in Favor
MOTION: by Bush support by Matelski to adjourn. All in Favor 8:05p.m.
Next Meeting September 7, 2010 (Tuesday)
Minutes unapproved as of August 17, 2010
Shirley Hawn- Village Clerk
VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES JULY 6, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, McMillion, Munson, Musall, Russ, Posgate
Others Present: Herman Hawn, Erma O’Rourke, Tom Serino, Bernie Matelski,
Paul Liss, Debbie Whitman, Debbie Babbitt (Equalization) Clayton Boone,
Treasurer Elizabeth Haus, Clerk/ S.Hawn,
Additions/to Agenda: K. Matelski- update on web site in- Unfinished Business.
MOTION: by Bush support by Matelski to accept the minutes 6/7/10 as written. All in Favor
PUBLIC COMMENTS: There were no public comments.
COMMISSIONER’S REPORT: Paul Liss reported the animal control facility is still looking for a suitable building. The new animal control director from the finance dept. is Mrs.Fitzgerald The Rotary Club request permission to develop a park at the old DNR Property. The air show was a success also the Friday night dance was a huge success plans are in place to add Saturday night next year.
PRESIDENTS REPORT: Memorial Park events were discussed as to liability for the village.
E. Haus reminded the board they are keeper of the park, the park is an asset, the council manages and protects tax investments. The Village liability insurance only covers events sponsored by the village which also requires a waiver to protect the village. The board needs to set rules including permission to use the park with insurance coverage-waiver. A schedule with date for event and services required for event needs to be approved and recorded.
OFFICE MANAGER/ZONING REPORT: E. Haus reported on complaints received regarding Great Lakes Muffler since this is a zoning issue dealing with a special use permit involved the Planning Commission will work on this at the July 19th meeting. The owner will be contacted and be asked to attend this meeting addressing these complaints received. Haus sent letter in response to the complaints received stating this will be taken care of.
Haus received complaint of month long garage sale. Residents of home and owner will receive a letter regarding zoning (7days) with a violation notice following.
STREET ADMINISTRATOR REPORT: Bush remarked on the new windows installed in the village office. All the street poles at the dump have been taken. In response to this, usage of the dump- brush pile, etc. will have to contact Stan or Ron Bush due to the dump will be locked.
MOTION: by Matelski support by Musall to approve the amount of $6,350.00 to replace the blinker light on Main St. with estimates from three different companies. Roll Call: Yes: Matelski,
Musall, Bush, McMillion, Munson, Russ, Posgate Motion Carried
Bush had tree limb questions which he stated he will be checking trees this week.
CODE ENFORCEMENT REPORT: One complaint concerning truck parking on the side of road blocking view. Street Administrator Bush will have a stop sign put on the corner of Berry and Cedar.
PARKS & REC. REPORT: Musall reported the basketball court lines are painted. Porta Potties are cleaned for up coming events. Vacation Bible School July 12 thru the 16th Music in the Park July10 and Bikers coming July 18.
FIRE BOARD REPORT: No meeting was held.
SCHOOL LIAISON: Matelski reported science teacher is leaving, Pat McMillion is retiring.
Budget Hearing Meeting Negative $45,000.00 Next year to be back Positive $25,000.00
William Construction will be doing construction for the soffit and fascia for a bid of $12,800.00. Wolverine and Vanderbilt will continue with sports.
PLANNING COMMISSION REPORT: Munson reported the fence ordinance has a few minor details to be worked out which will be addressed at the July 19th meeting.
Jeff Ratcliffe O.C.E.A. attended the June meeting to inform the board the grants applied for the road improvement project is still on the table with Jeff working on any possible grants for the village to comply to.
CLERK’S REPORT: Hawn stated she had attended an election refresher class. Hawn also stated due to the office closed on the 4th checks would be ready on Friday.
TREASURER REPORT: MOTION: by Munson support by Posgate to accept the treasurer’s report as read All in Favor.
UNFINISHED BUSINESS: K. Matelski informed the board on the county web site
O C Mi.gov can be found the Vanderbilt Village minutes & the names of the board. In the future the Ordinances and other documents can be added.
Denise Babbitt-Equalization Dept. (address changes) the change of address for the village is still on going. At a prior meeting (May 3rd 2010) a Motion was made to approve the equalization dept.to send letters to village residents that need change. The motion wasn’t made clear for the equalization with Denise Babbitt asking the board to make a new motion for the address change with support from the council. Numbers that are 9 or more numbers off need to be changed. Support or non-support from the village won’t stop this change. Procedures will be followed by equalization. According to equalization due to incorrect house numbers emergency service, fire and law enforcement has a problem etc. This action probably won’t be addressed till fall. Equalization will provide the council with list change. Small sections will be addressed at a time.
MOTION: by Matelski support by Munson to support equalization sending out letters to residents with address changes doing quarter sections at a time. Roll Call: Yes: Matelski, Munson, Bush, McMillion, Musall, Posgate, Nays: Russ- Motion Carried
NEW BUSINESS: President Posgate recommendation to fill Planning Commission Vacancy.
Al Haus had submitted an application of interest to fill the vacancy. President Posgate made the
recommendation to appoint Al Haus to the Planning Commission Board-Munson stated his support.
MOTION: by Posgate support by Munson to approve the appointment of Al Haus to fill the vacancy on the Planning Commission. All in Favor
MOTION: by Bush support by Matelski authorization to sign L4029 Tax All in Favor
MOTION: by Bush support by Munson to accept and record in the General Ledger the Labor-Equipment Rental for June All in Favor
MOTION: by Bush support by Munson-labor for 1st quarter payment – Routine-Major Street Fund owes General Fund $1,907.54- Routine-Local Street Fund owes General Fund $1,952.60 All in Favor
MOTION: by Munson support by Bush for Major/Local/General to not make any payments at this time to Equipment Fund All in Favor
BUDGET AMENDMENT/REQUIRED: Equalization informed the Village that after Board of Review- the budget would have to be lowered $3,200.00 on tax revenue. President Posgate with Treasurer E. Haus made a decision that this is not the time to raise the millage to 8.3 mills from 7.8 mills. The proposed budget amendments to lower the property tax revenue and the necessary expenditures to bring budget to balance.
MOTION: by Matelski support by Munson to approve the amended budget of $173,117.53
MOTION: by Matelski support by Russ to pay the bill in the amount of $9,496.16All in Favor
MOTION: by Bush support by Russ to adjourn All in favor 8:45p.m.
Next Meeting August 2nd 2010
Minutes unapproved as of July 13, 2010
Shirley Hawn- Village Clerk
VILLAGE OF VANDERBILT
REGULAR COUNCIL MEETING MINUTES JUNE 7, 2010
The meeting was called to order by President Posgate at 7:00 p.m.
Invocation was the Lord’s Prayer followed by the Pledge of Allegiance
Members Present: Bush, Matelski, Munson, Musall, Russ, Posgate
Absent: McMillion
Others Present: Herman Hawn, Barbara Simeck, Linda Simeck, Tom Serino, Cathy Heintz, Jack Deming, Fred Gorny, Bernie Matelski, Debbie Whitman, Pam & John Bifoss,
Treasurer Elizabeth Haus, Clerk/ S.Hawn,
MOTION: by Matelski support by Bush to close regular meeting/open budget hearing
All in Favor
Proposed budget amendments for Local, Major, & General Funds
MOTION: by Bush support by Posgate-Local Street Fund increase $5,000.00 in Routine Maintenance/Fund Balance. All in Favor
MOTION: by Munson support by Russ-Major Street Fund increase $20,000.00 in Routine Maintenance Contracted Service. All in Favor
MOTION; by Bush support by Munson-General Fund increased use of Fund Balance to cover $10,000.00 offered as fire payment. All in Favor
$50.00 for bank charges, and adjusting 1 Mill Allocation to coincide with entry on local street budget $100.00. All in Favor
MOTION: by Bush support by Matelski to close the budget hearing/reopen regular meeting
All in Favor
ADDITIONS/DELETIONS TO AGENDA: Add under New Business (G) Motion to adopt income for purchase orders.
MOTION: by Munson support by Musall to approve the minutes of 5/3/10 as written
All in Favor
PUBLIC COMMENTS: Jack Deming questioned the replacement to replace the blinker light? Street Administrator Ron Bush replied the light has holes from being shot at which leaks water, also the cable pin is worn & poles are in bad shape. Deming suggested contacting Consumer Power for any help and also underground wiring was mentioned. Cathy Heintz suggested inviting the Consumers Rep. to the council mtg. with questions on height of light and etc. Posgate will have the office contact the Consumers Rep with these suggestions and invite him to the July mtg. Property on 8021 Lafayette was discussed due to junk being piled up in yard. Council member Musall questioned the Village Ordinance to deal with this. The ownership of the property has moved with no address for the village to contact to issue any complaint. Zoning Administrator Haus stated the house is on two tax entities- the house is on one which is for the Code Enforcement- the pole barn/garden is a Zoning issue.
The residents now living at this address can be served a citation for the yard.
ZONING REPORT/ OFFICE MANAGER: Haus reported the audit went well. . Haus proposed to adopt a modified encumbrance system based on purchase orders which will require a motion. Haus informed the council of the purchase of flowers, and planting of flowers. The condition of the Memorial Park was a concern. The care of planting and overseeing of the park is not a one person endeavor. Volunteers are in need for the upkeep. Parks & Rec. Admin. primarily should be planning, ordering and overseeing volunteers. Sources for workers are Master Garden Club-students from the school- Volunteers are in much need to keep our parks up. Allan Haus worked with his wife on this project for 7 1/2 hrs. as a volunteer with Ray & Stan planting trees. The council thanked Al & Elizabeth for their volunteer work that was done. Haus stated the section of the council policy 7.4 public access to meeting records needs to be amended which requires a motion. Council Procedure section 5.1 agenda for regular mtgs. will be drafted by 4 p.m. on Friday preceding the mtg. & will include those items received by 12 noon as stated in the policy. This must be followed for the benefit of the council making decisions. Zoning Administrator Haus request the planning commission to complete the fence ordinance for the council approval by next months meeting.
Haus informed the council on the large cost amount in printing and publishing caused by the Consumers Ordinance which the village is required to be printed in the Gaylord Herald Times Paper. Payment for this will be paid by Consumers. Haus will prepare a package stating we also publish in the local paper with a portion of payment reimbursement possible. Legal cost will also be paid by Consumers.
STREET ADMINISTRATOR REPORT: Bids received for the following: Paving Main St.
Elm to Arthur. Elmer’s $58,380.00- Payne & Dolan-$46,980.00- Rieth-Riley- $54,000.00
MOTION: by Bush support by Musall to accept the bid of Payne & Dolan for $46,980.00
Paving Main St.-Elm & Arthur
Roll Call Vote: Yes: Bush, Musall, Matelski, Munson, Russ, and Posgate. Absent McMillion Motion Carried.
Bids for two windows for office: Paul’s Glass-$1,156.00- Guy Williams Construction- $1,100.00- Stan Siwecki- $610.00- Council recessed- 8:46 p.m.in order to contact one of the bids presented for more information.
8:50 p.m. council continued.
MOTION: by Munson support by Russ to approve the St. Admin. to purchase two garage door spring’s from Garage Door Specialist in the amount of $120.00 All in Favor
MOTION: by Munson support by Musall to approve the bid for seal coating from Otsego County Rd. Commission for five streets: Elm St. /Summit to Garfield- Dudley St./Summit to Donovan-Grant St./Maple to Arthur-Arthur St./Main St. to Donovan-Maple St. Summit to Garfield. $20,020.00- Roll Call: Yes: Munson, Musall, Bush, Matelski, Russ, and Posgate Absent McMillion Motion Carried.
Bush reported there were no bids submitted for drain field project at Main and Arthur.
MOTION: by Posgate support by Russ to approve Bush to purchase 2 flags from the American Legion at $23.00 per flag. All in Favor
PARKS & REC. REPORT: Musall accepted the responsibility of the planting of flowers and next year will be more informed and ready. Trees were planted in the park. Musall checked on the price for a handicap Porta Potty for the Memorial Park with the cost, size and usage factors not favorable. Musall reminded of July10 music in the park. Spartan will need to be informed about using units next year, if village will use them they will be tied off and left.
FIRE BOARD REPORT: Russ reported on fire runs. Pay cuts were brought up twice with none passing. Discussion on fire board at workshop mtg. There will be no July Mtg.
SCHOOL LIAISON: Matelski reported two teachers with 30/31 years of service will retire May 28. Donations of $1,500.00 from Tree Tops to school athletics and PTO $1,500.00 for K-8
teachers and $1,500.00 for 9-12 teachers. Senior Citizens will not be using the school for lunches.
Land on Alexander Rd. has been put on the market. Grant received from COPISD in the amount of $13,500.00 will be used mostly for Special Ed Programs.
PLANNING COMMISSION REPORT: Munson stated the approval of the latest bill received from Fleis & Vandenbrink for $1,177.00 that was itemized as requested.
Ratcliffe attended the last P.C. Mtg. to discuss the Blight Grant which deals with the purchase of property at the four corners that the P.C. has considered. Most T-Ball equipment has been received. The bid has been accepted from Guy Williams for the cement slab project for the Memorial Park.
TREASURER REPORT: MOTION: by Munson support by Matelski to accept the treasurer’s report as read All in Favor.
OLD BUSINESS: Inventory of Village Property: The discussion on a trade offer for the Mason Building with Village property –possibility of only 2 lots 66x264. Would that be of interest for trade is unsure. Discussion will continue on this.
DISCUSSION ON FIRE DEPARTMENT/BOARD: Discussion on options:
Dissolve the F.B.Authority.-Township take over the Fire Dept. would owe Village $95,000.00 which the Village will not forgive. Township /Village share running F. D. - Inter-local agreement Village 40-Twp. 60- Council members discussed the F. B. refusal to take cut in wages, purchase of training equipment cost and training of fire fighters. Dissolve the Fire Dept. isn’t the answer. Keep the authority keep the liability as is for protection for the Village and the Township. The decision for the village to present questions to the village lawyer and meet with the township.
APPRECIATION-MEMORIAL SERVICES: President Posgate with the council thanked Tom Serino and all who made the Memorial Service at the cemetery a success. Thanks to all.
MOTION: by Munson support by Matelski to accept the bid for the office window replacement to Paul’s Glass in the amount of $1,156.00 ROLL CALL: YES: Munson, Matelski, Bush, Musall, Russ, Posgate Motion Carried
MOTION: by Bush support by Matelski to accept the bid to replace the trim over the replacement of the office windows from Stan Siwecki for $610.00 Yes: Bush, Matelski, Munson, Musall, Russ, Nays: Posgate Motion Carried
Cathy Heintz voiced her opinion on issues that the council doesn’t follow up on. The
council addressed her comments.
MOTION: by Posgate support by Matelski to approve the treasurer to collect the property taxes- with the Treasurer of Otsego County to collect all real taxes due after the date September 15, 2010 Resolution 2010-1
Roll Call: Yes: Posgate, Matelski, Bush, Musall Munson, Russ- Absent McMillion
MOTION: by Bush support by Posgate to accept the change to Addendum to Council Policy 7.4 Public Access to Meeting Records. All in Favor
MOTION: by Matelski support by Musall to accept the due to’s for recording in the General Ledger for consideration at the end of the quarter. All in Favor
MOTION: by Matelski support by Posgate to adopt a modified encumbrance system based on purchase orders. All in Favor
MOTION: by Matelski support by Musall to pay the bill in the amount of $14,709.97
All in Favor
MOTION: by Munson support by Bush to adjourn 9:15 p.m. All in Favor.
Next Meeting July 6, 2010 (Tuesday)
Minutes unapproved as of June 11, 2010
Shirley Hawn- Village Clerk